Middle School Secretary

Grandview Heights City School District•Columbus, OH

2d•Onsite

About The Position

Grandview Heights Schools is seeking a dedicated, organized, and friendly individual to join our team as a Middle School Secretary. As the first point of contact for students, parents, and staff, the ideal candidate will be professional, compassionate, and committed to supporting a positive school environment. This role serves as the school's operational anchor, demanding a high-level mastery of attendance reporting to ensure student safety alongside the meticulous management of purchase orders to keep our campus running smoothly.

Requirements

High school diploma required
Knowledge of English, spelling, grammar and mathematics
Proficient in the operation of business office equipment and computer technology, including but not limited to Google and Microsoft Office products
Acceptable FBI and BCI background checks

Nice To Haves

college degree preferred
Experience using school database systems for student information, attendance and discipline record keeping preferred

Responsibilities

Serves as the building contact for student attendance.
Responsible for fiscal activities of the building including school support groups and fundraising activities.
Provides support to building principal, teachers, school counselors and any other staff members requiring assistance.
Is knowledgeable of the duties performed by other building office staff and serves as the backup in their absence.
Strives to find efficiencies in processes and perform other duties as reasonably related to the position.
Maintains a collaborative work environment with all staff.
Follows procedures and maintains records regarding student attendance and absenteeism.
Enters and maintains class and activity fees in the student information systems.
Accepts, maintains record of, and deposits funds received for student fees, activity fees, fundraisers, camp fees, and donations.
Ensures budget and cash balances for building purchase requests.
Processes building requisitions with proper account coding.
Maintains files of purchase orders and invoices.
Organizes and compiles nominations for Citizen of the Month.
Maintains and verifies receipt of student permission slips.
Maintains the building crisis plan, emergency kits, and fire and tornado drill logs.
Assists with student and parent needs.
Responds promptly and courteously to questions from students and parents.
Coordinates with teachers to obtain homework requests for absent students.
Delivers messages from parents to students.
Assists in the admittance of tardy students to class.
Provides student care in absence of the school nurse.
Administers basic first aid to students and arranges for ill students to be taken home.
Prepares daily student absence reports.
Maintains monthly and annual truancy reports.
Prepares communications as directed by the building principal.
Responds timely and courteously to requests for information from internal and external sources.
Uses discretion in the dissemination of confidential information and respects the privacy of staff and students in discussion of non-confidential information.
Serves as the intermediate and middle school secretary.
Responsible for sorting incoming mail, including inner-school mail, and deliveries.
Orders office supplies and maintains the operation of office equipment.
Coordinates building purchases, verifies receipt of items, and approves invoices.