School Secretary

Legacy Traditional Schools•Deer Valley, AZ

1d•Onsite

About The Position

This position is primarily responsible for fulfilling the day-to-day activities required of the front desk by personally performing duties with a focus on maintaining positive relationships with parents, students, and staff. The role involves screening telephone calls, greeting visitors, assisting students, supporting administrators with event preparation, managing correspondence, handling campus orders and purchasing card reconciliation, performing accounting duties, composing and proofing documents, making arrangements for meetings and events, maintaining office records, and scheduling substitute teachers. The position also requires covering duties for absent staff as requested by administration.

Requirements

High School diploma or equivalent
Two or more years’ experience in a school or clerical field
Positively interact with all staff, students, and parents
Maintain a safe and welcoming front office environment by following Legacy policies
Excellent verbal and written communication skills with students, peers, administration, and parents
Positively and proactively collaborate with all school staff and Vertex employees
Maintain a professional appearance
Must possess strong communication and organizational skills
Must demonstrate initiative and the ability to handle multiple tasks simultaneously
Strong computer skills including Google Suite
Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times (for Arizona employees)
Must pass a criminal history background check

Nice To Haves

Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times (for Arizona employees)
NV Fingerprint Background Check (for Nevada employees)
TX Fingerprint Background Check (for Texas employees)

Responsibilities

Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures.
Positively and proactively greet visitors upon entry and screen through security system to ensure legal access to student/campus.
Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint).
Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, creating materials for ceremonies, etc.
Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email).
Manage, place, distribute, and reconcile all campus orders in a timely manner.
Maintain purchasing card receipts to perform a monthly reconciliation in Workday.
Complete accounting duties with fidelity and ensure deposits are on time and accurate.
May compose, edit, type, duplicate and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects.
Makes arrangements for meetings, conferences, student photos, student assemblies, etc.
Maintains accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc.
When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday.
Covering duties as needed for any staff that are absent as request by administrator.
Performs other related duties as required by administrator.