Temporary School Receptionist

The Academy • Westminster, CO

7d • Onsite

About The Position

The Academy is seeking a friendly, organized, and professional School Receptionist to join our team on a temporary basis from August through October, with the possibility of extending the assignment based on school needs. The Academy of Charter Schools Is… The Academy of Charter Schools is a public PK-12 school of choice located in Westminster, Colorado. We pair a rigorous, content-rich curriculum with opportunities to explore strengths and passions to achieve the highest standards for all. Our mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion. Our approach to vertically aligning the full educational experience for our students from youngest to oldest centers around three notions – Prepare, Explore, and Empower – that keep us grounded in The Academy’s mission and vision as we set priorities and make decisions that impact instruction and school culture. Academy Employees Are… At The Academy, employees embody our mission, vision, and values every day. They guide and support staff to prepare students for academic mastery by delivering evidence-based curricula; they collaborate with students, staff, and families to design student-centered learning experiences that create opportunities to explore strengths and passions; and they support the implementation of social-emotional skills lessons that empower students to become leaders of their own learning. Academy employees work hard to provide an engaging, inclusive, and joyful learning environment. They embrace relationships and positive communication with a diverse community of students, staff, and families while helping maintain a culture of high expectations for all.

Requirements

• Experience in school environments, strong people skills, and ability to work within a team is required.
• High school diploma (or equivalent) and 1-year experience as a receptionist or office clerk.
• Criminal background check required for hire.
• CPR and First Aid certifications to be obtained after hire.
• Good clerical skills including English usage and spelling.
• The ability to read, understand, interpret instructions, fill out forms and communicate in both oral and written form.
• Good customer service skills.
• People friendly and detailed oriented.
• Must be flexible in job duties.
• Knowledgeable in Colorado School Law, Authorizer policies, The Academy mission, philosophies, policies and administrative procedures.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to manage multiple priorities.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Basic Computer Operations including keyboarding and Microsoft Office.
• Office equipment experience (copier, fax machine, postage meter, email etc.).
• Experience with multi-line phone system and voice mail retrieval preferred; required with 2 weeks after hire.
• Operating knowledge of applicable software applications required within 1 month after hire.
• Operating knowledge of and experience with student information system preferred, required within two weeks of entering position.

Nice To Haves

• Experience with multi-line phone system and voice mail retrieval
• Operating knowledge of and experience with student information system

Responsibilities

• Primary responsibility for managing the front reception area in a people friendly and professional manner, greeting and assisting parents, students and staff.
• Serve as the ambassador for the school answering the many questions asked by parents, students, and staff.
• Security screening for front door, visitor sign in, etc.
• Answer telephones and voicemail system, working knowledge of these systems.
• Deliver communications and requests to staff and classrooms (voicemail, etc.).
• Assist with projects and various clerical tasks (parent access to student information system etc.).
• Manage front office equipment.
• Collection of non-classroom related fees and money at north campus is handled by this position following all Finance Department procedures.
• Perform all required student attendance processes (record keeping, student passes etc.).
• Maintain a professional working relationship between receptionist at each campus, including, but not limited to sharing of information, maintaining consistent best practices, and a willingness to work at each campus.
• Responsible for substitute coordinator procedures as outlined in that job description, and assigned by supervisor.
• Oversee laminating equipment, supplies, and lamination.
• Part of the Crisis Response Team and assist with all emergency drills.
• May assist with monitoring of students who have not been picked up at the end of the school day.
• May cover the health office during the health aide lunch and break times.
• This position will be med delegated by the school nurse.

Benefits

• PERA Retirement Benefits
• The Academy’s comprehensive benefits package includes a number of different plans for full-time employees. Refer to Employee Benefits Enrollment Guide for details at https://www.theacademyk12.org/about-us/working-for-us. Information on employee paid leave is also available at this same location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED