School Office Manager - Cimarron Elementary School

Cherry Creek Schools•Aurora, CO

1d•Onsite

About The Position

Under the direction of the School Principal, the School Office Manager performs administrative office functions to support the smooth and efficient operation of the school office. The role provides administrative assistance to the Principal, administrators, and school staff; handles complex assignments requiring judgment, analysis, initiative, and discretion; and may act as the school’s liaison as directed. The position directs and reviews administrative staff work as appropriate and has supervisory responsibilities, including directing, assigning, training, evaluating, and disciplining staff. The School Office Manager supports daily school operations by coordinating calendars, meetings, facilities, communications, records, visitors, substitute personnel, and staff paperwork. The role also supports student management, building safety and emergency procedures, equipment and facilities, and school budgets. Duties and time allocations may vary according to organizational needs, and reasonable accommodations may be made for individuals with disabilities.

Requirements

High School Equivalency (HSE) diploma.
Three years of experience in administrative assistant/clerical work, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support.
Criminal background check and fingerprinting required.
Intermediate knowledge of common office application software and Microsoft Office.
Advanced knowledge of typical office equipment, such as telephones, copiers, and email.
Intermediate verbal and written communication skills and organizational skills.
Advanced interpersonal relations skills.
Ability to work independently and with others.
Ability to write routine reports and correspondence and read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.
Ability to stay technically current and adapt to new system applications and processes.
Ability to work effectively and cooperatively with people from diverse ethnic and educational backgrounds and contribute to cultural diversity in education.
Ability to stay current with District policy, standards, and training related to data quality, data privacy, cybersecurity, and relevant information systems.
Ability to follow workplace safety rules, use appropriate safety equipment, and report unsafe conditions.
Ability to promote and follow Board of Education policies, District policies, and building and department procedures.
Ability to meet the physical requirements of light work, including lifting or carrying up to 25 pounds, frequent bending and reaching, occasional lifting, pulling, pushing, standing, and walking, and operating a computer keyboard.

Nice To Haves

Experience working in the public sector.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Racially conscious and culturally competent, with the skill, will, capacity, and knowledge to commit to continuous improvement.
Education and/or training beyond high school.
Experience working in an educational environment.

Responsibilities

Provide administrative support to the Principal, administrators, and staff, including coordinating appointments, meetings, facilities, major events, and travel; maintaining the school calendar and filing systems; distributing mail; tracking building keys; updating the website, marquee, and Blackboard Connect; and publishing weekly staff calendars and information bulletins.
Welcome and assist staff, students, families, community members, callers, and visitors; answer phones and inquiries; direct people to appropriate individuals or areas; and de-escalate difficult situations as needed.
Monitor students sent to the school office for disciplinary reasons, brain breaks, testing opt-out, and other purposes.
Prepare and proofread correspondence, reports, forms, presentations, and other materials, including confidential materials; record and distribute meeting minutes; research and compile data and statistics; and prepare scheduled or special reports.
Arrange and oversee substitute personnel, including use of the automated substitute system, verification of reports, and training users on the system.
Monitor building cameras, visitors, sign-in procedures, and building activities, including evacuation drills, lockdowns, and emergencies; act as an emergency-call liaison and initiate crisis procedures in an administrator’s absence when directed; support the school clinic as needed; and assist with hallway student management.
Oversee facility and equipment maintenance and, when applicable, liaise with Information Systems regarding equipment problems.
Train, direct, supervise, and support personnel; assist with evaluations; maintain personnel files and paperwork; and manage hire and separation workflows in the ERP system.
Assist with developing, maintaining, and monitoring school budgets and report variances to the supervisor.
Perform other duties as assigned or requested.