Office Manager @ Bemiss Elementary School, 8 Hrs, Cont.
About The Position
The Office Manager performs varied site leadership duties requiring advanced knowledge of office routines and an understanding of the organization, programs, and procedures related to the office. The role maintains a close, highly responsive relationship with the site's day-to-day activities and administrative staff, and serves as administrative assistant to the Principal and Assistant Principal. The position works independently with minimal supervision and guidance. This is a continuing, school-year position at Bemiss Elementary School, scheduled for 8 hours per day, 204 days over 10 months. The stated daily schedule is 7:30 AM to 4:00 PM, though days and hours may change depending on program and district needs. The anticipated start date is ASAP.
Requirements
- High school diploma or equivalent.
- At least three years of recent secretarial experience.
- Ability to accurately type 50 words per minute.
- Advanced knowledge of general computer skills, including Microsoft Office programs, payroll software, financial software, nutrition services software, single point of entry software, and student information systems.
- Successful experience managing and coordinating a busy office environment in a professional and courteous manner.
- Fingerprint background check required for prospective employees.
Nice To Haves
- Additional business- or office-related courses.
- Two years of School District experience.
- Experience with financial software such as Intouch and student information systems such as PowerSchool.
- First Aid card.
Responsibilities
- Oversee and assist with the operation of administrative and student offices, supporting the school and staff and maintaining a positive, professional image.
- Greet students, staff, visitors, and callers; respond to inquiries and direct people to appropriate staff according to their needs.
- Serve as administrative assistant to site administrators.
- Coordinate and manage the workflow of secretarial and clerical personnel, including training new clerical staff and overseeing substitutes.
- Manage and coordinate office procedures related to payroll, purchasing, inventory, ancillary budgets, and equipment.
- Coordinate detailed program records, compile data, and perform calculations related to budgets, student counts, enrollment, attendance, invoices, and payment orders.
- Maintain student records and cumulative files for incoming, current, and transfer students, including demographic information, grades, assessment results, immunization records, student learning plans, IEPs, vision and hearing information, and other files.
- Assist with minor medical injuries and illnesses and may administer medication to students.
- Perform other related duties as assigned.
Benefits
- Medical, dental, and vision coverage through the School Employees Benefits Board (SEBB) for eligible employees.
- Vacation, sick leave, personal days, and paid holidays may be available in accordance with applicable collective bargaining agreements.
- Standard life and AD&D insurance offered at no cost to the employee.
- Optional employee-paid Dependent Care Assistance Program, supplemental life and AD&D insurance, long-term disability insurance, and Medical Flexible Spending Arrangement.
- Free, confidential counseling, consultation, and referral services through the Employee Assistance Program for eligible employees and their dependent family members.
- Participation in the Washington State Department of Retirement Systems public pension plan, with a lifetime pension plan or hybrid pension and investment plan.
- Voluntary retirement savings programs, including the DRS Deferred Compensation Program and a 403(b) plan.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
