School Office Main Secretary SY 2026-27

South Bend Community School Corp•South Bend, IN

4d•Onsite

About The Position

Under the direct supervision of the principal or other school administrator, this position provides clerical, secretarial, and administrative assistance to school administrators. The role involves conveying information regarding school functions and procedures, supporting a broad array of services for students, parents, and staff, and coordinating the work of other school clerical employees.

Requirements

Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.
Graduation from high school.
Must be able to work regularly scheduled hours.
Must be able to handle stress.

Nice To Haves

Associate’s degree preferred, with coursework in business, mathematics, word processing, office procedures, and record keeping.
Bachelor’s degree preferred.
Shorthand or speed writing skills are a plus.
Prior experience in office management is preferred.

Responsibilities

Composes documents such as notices, correspondence, bulletins, reports, newsletters, and handbooks for administrators.
Maintains the daily/weekly/monthly calendar of the principal for scheduling appointments, activities, and meetings.
Assists in planning and scheduling school events and activities, including orientation, open house, field trips, sporting events, assemblies, and conferences.
Maintains documents, files, and records for reference and compliance.
Prepares purchase orders for submission to the school district's accounting/finance office.
Maintains inventories of supplies and materials.
Assists visitors to the office, including students, parents, and substitute teachers.
Answers telephone calls and provides information and assistance to callers.
Distributes incoming mail and sends outgoing mail.
Schedules appointments with students, parents, and teaching staff.
Evaluates situations to take appropriate action or direct to the appropriate personnel.
Registers new students, ensuring forms are completed, obtaining transcripts and other documentation, and entering data into the computer system regarding enrollment and student records.
Responds to inquiries from students, parents, and employees, providing information and facilitating communication.
Serves as a liaison with outside organizations such as transportation and food service for coordinating deliveries and activities.
Supports, guides, leads, trains, and coordinates the work of school clerical employees.
Responsible for certified and non-certified payroll.
Responsible for maintaining certified and non-certified time (timekeeper for staff).
Performs other related duties as assigned.