Administrative Assistant - Hauppauge School Nutrition
Whitsons Culinary Group•Brentwood, NY
•Hybrid
About The Position
Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day. This role plays a crucial part in keeping our kitchens humming and our teams supported.
Requirements
- High School Diploma required
- Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
- Must be able to occasionally lift up to 30 lbs and travel between schools when needed
- High school diploma or equivalent required
- Proficiency in Microsoft Office Suite required
- basic bookkeeping skills required
- Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment
- good phone and customer service skills
- must maintain strict confidentiality in all student and staff matters
- Must be able to drive a personal vehicle to other work sites as needed
- valid driver’s license required
Nice To Haves
- Associate Degree preferred
- Culinary experience
- Previous office, school nutrition, or administrative experience a plus
- Familiarity with POS systems and food safety standards is helpful (we’ll train!)
- Associate’s degree in business, food service, or a related field preferred
- Prior experience in food service, school nutrition, or administrative support preferred
- experience with POS systems, cash handling, payroll processing, and data entry strongly preferred
- ServSafe certification preferred or willingness to obtain upon hire
- local food safety certification required in any jurisdiction of employment
- experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire
- bilingual in Spanish a plus
Responsibilities
- Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system)
- Handling attendance tracking and making sure our team gets paid accurately and on time using ADP
- Closing out cash registers, reconciling daily deposits, and organizing all records with care
- Entering meal counts, sales, and data into our Dine Central system
- Coordinating lunch counts, daily menus, and deliveries to our satellite schools
- Printing signage, menus, and marketing materials that brighten school cafeterias
- Assisting with staff training, safety audits, and inventory tasks
- Jumping in to support school sites when needed—cooking, production, serving
- Being a go-to resource for your manager and a cheerful connector for the whole team
- Demonstrates precision in payroll, cash reconciliation, data entry, and compliance documentation
- Manages multiple concurrent administrative responsibilities across all district locations with structure and reliable follow-through on deadlines
- Communicates clearly and professionally with parents, school staff, and the management team; handles inquiries courteously and on time
- Brings a service-oriented and positive approach to every interaction with students, parents, and school staff
- Handles all sensitive student, financial, and staff information with strict professionalism and ethical judgment
- Responds effectively to shifting priorities, urgent needs, and substitute coverage requirements across multiple locations
Benefits
- medical, dental, vision, 401k, PTO
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
