Administrative Assistant - CHSD 218 School Nutrition

Whitsons Culinary Group•Oak Lawn, IL

7h•Hybrid

About The Position

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly! Support a Mission That Nourishes Students Every Day. Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day.

Requirements

High School Diploma required; Associate Degree preferred
Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
Culinary experience
Previous office, school nutrition, or administrative experience a plus
Clear communicator with strong phone and interpersonal skills
Detail-focused and dependable, with strong time management abilities
Team player who enjoys helping others and creating a positive work environment
Familiarity with POS systems and food safety standards is helpful (we’ll train!)
Must be able to occasionally lift up to 30 lbs and travel between schools when needed
High school diploma or equivalent required; Associate’s degree in business, food service, or a related field preferred.
Prior experience in food service, school nutrition, or administrative support preferred; experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.
ServSafe certification preferred or willingness to obtain upon hire; local food safety certification required in any jurisdiction of employment.
Proficiency in Microsoft Office Suite required; basic bookkeeping skills required; experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.
Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment; good phone and customer service skills; must maintain strict confidentiality in all student and staff matters.
Must be able to drive a personal vehicle to other work sites as needed; bilingual in Spanish a plus; valid driver’s license required.
Attention to Detail: Demonstrates precision in payroll, cash reconciliation, data entry, and compliance documentation; understands that accuracy in this role directly supports program integrity.
Organizational Discipline: Manages multiple concurrent administrative responsibilities across all district locations with structure and reliable follow-through on deadlines.
Communication: Communicates clearly and professionally with parents, school staff, and the management team; handles inquiries courteously and on time.
Customer Focus: Brings a service-oriented and positive approach to every interaction with students, parents, and school staff.
Confidentiality & Discretion: Handles all sensitive student, financial, and staff information with strict professionalism and ethical judgment.
Adaptability: Responds effectively to shifting priorities, urgent needs, and substitute coverage requirements across multiple locations.

Nice To Haves

Associate Degree preferred
Familiarity with POS systems and food safety standards is helpful (we’ll train!)
Experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.
ServSafe certification preferred or willingness to obtain upon hire
Experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.
Bilingual in Spanish a plus

Responsibilities

Answering calls and helping parents or team members with lunch account questions (especially with the Skyward Q POS system)
Handling attendance tracking
Closing out cash registers, reconciling daily deposits, and organizing all records with care
Entering meal counts, sales, and data into our Dine Central system
Coordinating lunch counts and daily menus
Printing signage, menus, and marketing materials that brighten school cafeterias
Assisting with staff training, safety audits, and inventory tasks
Jumping in to support school sites when needed—cooking, production, serving
Being a go-to resource for your manager and a cheerful connector for the whole team