Administrative Assistant - Fairfield School Nutrition

Whitsons Culinary Group•Fairfield, CT

1d•Hybrid

About The Position

This role supports the school nutrition department by ensuring thousands of students receive healthy meals daily. The School Nutrition Administrative Assistant is a key behind-the-scenes position that helps keep kitchens running smoothly and teams supported.

Requirements

High School Diploma required.
Basic bookkeeping skills.
Strong computer skills, including Excel, Outlook, and Word.
Proficiency in Microsoft Office Suite.
Strong organizational skills, attention to detail, and ability to multi-task in a fast-paced environment.
Good phone and customer service skills.
Ability to maintain strict confidentiality in all student and staff matters.
Must be able to drive a personal vehicle to other work sites as needed.
Valid driver's license required.
Must be able to occasionally lift up to 30 lbs (note: physical demands section states up to 50 lbs).

Nice To Haves

Associate Degree preferred.
Culinary experience.
Previous office, school nutrition, or administrative experience.
Familiarity with POS systems and food safety standards.
Experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce.
ServSafe certification preferred or willingness to obtain upon hire.
Bilingual in Spanish.

Responsibilities

Answering calls and assisting parents or team members with lunch account questions, particularly with the Nutri-Kids POS system.
Handling attendance tracking and ensuring accurate and timely team payments using ADP.
Closing out cash registers, reconciling daily deposits, and organizing records.
Entering meal counts, sales, and data into the Dine Central system.
Coordinating lunch counts, daily menus, and deliveries to satellite schools.
Printing signage, menus, and marketing materials for school cafeterias.
Assisting with staff training, safety audits, and inventory tasks.
Providing support to school sites when needed, including cooking, production, and serving.
Serving as a resource for the manager and a connector for the team.