School Business Administrator

William M Davies Jr. Career and Technical High School•Lincoln, RI

6d•Onsite

About The Position

Davies Career and Technical High School in Lincoln, Rhode Island is a state school that prepares students with a technical skill set and training they can carry to future careers. Over 90% of students leave Davies with industry certification, with students choosing from across nine different career areas. By providing hands-on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success. Davies is now hiring an Associate School Business Administrator! As a State of Rhode Island employee, you would be offered an array of benefits including benefits (medical, dental & vision), life insurance, personal time, sick time, deferred compensation, legal coverage, etc...

Requirements

Must hold or be eligible for a RI School Business Administrator certification
Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports
Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail
Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday, BFM budget management system, and other systems as may be implemented by the State for its agencies
Strong verbal and written communications skills
Demonstrated ability to support, lead and guide staff members
Embrace and demonstrate collaboration and teamwork
Meet deadlines involving multiple concurrent tasks within time constraints
Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations
Minimum requirement: Bachelor's Degree in Business Administration, with a concentration in accounting or finance, or a substantially similar degree to be deemed qualified to obtain a RI Department of Education issued School Business Administrator certification
Minimum of five (5) years’ experience in managerial and supervisory roles (preferred) directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment
Possession of any combination of education and experience that shall be substantially equivalent to the above education and experience

Nice To Haves

managerial and supervisory roles (preferred)

Responsibilities

Support the Assistant Director with budget preparation for state, local, categorical, capital and grants funding sources
Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request
Supervise the main office/central office business office
Process purchase requisitions required to generate purchase orders.
Determine the expenditure coding for financial transactions to ensure accurate capture of expenditures by funding source, line item and department
Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions
Oversee Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants)
Supervise and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types
Generate required Uniform Chart of Accounts (UCOA) reporting file
Fulfill the R.I.D.E. School Food Director role in addition to preparing Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and Child and Adult Care Food Program (CACFP)
Oversee the administration of the Student Activities Fund, ensuring that all deposits and expenditures are properly recorded, and that monthly bank reconciliations are performed
Prepare annual applications necessary for the maintenance and renewal of the school’s insurance policy coverages, including obtaining a Student Accident Insurance carrier
Coordinate the records retention processes on an annual basis in accordance with State of RI records retention policies
Supervise the creation of spend authorizations and travel expense reports
Fulfill all other related duties as assigned