School Administrative Specialist II (Keller ES) - Colorado Springs School District 11

Colorado Springs School District 11 • Colorado Springs, CO

8d • Onsite

About The Position

The School Administrative Specialist II at Keller Elementary School performs advanced administrative, records management, and financial support functions to support effective school operations. The role coordinates office procedures and helps ensure compliance with district, state, and federal requirements. It oversees daily office operations and workflow among support staff, maintains student records and related documentation, supports enrollment and attendance processes, assists with payroll and school funds, and maintains supplies, equipment, and office records. The position may also provide first aid, administer or monitor medication in accordance with policy, and train or guide School Specialist I staff or student assistants.

The position is assigned to Keller Elementary School, reports to the Principal, and is listed as 1.0 FTE with 200 days per year. Work takes place in a typical school office environment and is primarily sedentary, with periods of walking and standing. The role may require lifting and carrying up to 20 pounds, operating office equipment, and communicating effectively.

Requirements

• High school diploma or equivalent.
• At least three years of clerical, secretarial, bookkeeping, or school office experience.
• Demonstrated proficiency in computer applications and accounting systems.
• Knowledge of school office procedures and student information systems.
• Knowledge of basic accounting and bookkeeping practices.
• Ability to reconcile records and maintain accurate documentation.
• Ability to interpret and apply district policies and procedures.
• Strong organizational and problem-solving skills.
• Ability to train and oversee others.
• Proficiency in word processing, spreadsheets, and database systems.
• Applicants must be legally authorized to work in the United States.

Nice To Haves

• Coursework in office practices or business.
• CPR/First Aid certification.

Responsibilities

• Oversee daily office operations and coordinate workflow among support staff.
• Maintain student records, transcripts, immunization records, and health files.
• Process enrollment and withdrawal documentation and ensure compliance with applicable regulations.
• Prepare attendance verification, eligibility, and related reports.
• Assist with payroll processing and substitute documentation.
• Collect, record, deposit, and reconcile school funds in accordance with procedures.
• Maintain inventory of supplies and equipment and oversee ordering.
• Issue building keys and monitor office equipment maintenance.
• Assist with preparing newsletters, reports, meeting agendas, and minutes.
• Coordinate collection and processing of required district, state, and federal forms.
• For high school assignments only, assist with graduation preparation, GPA calculations, and related documentation.
• May facilitate athletic eligibility verification and related recordkeeping.
• Provide first aid and administer or monitor medication in compliance with policy.
• May train and provide guidance to School Specialist I staff or student assistants.

Benefits

• 7% of base salary in non-recurring pay for the 2026–2027 school year, distributed as 3.5% on the November paycheck and 3.5% on the May paycheck.
• Staffing Stability Incentive for ESP employees at Adams Elementary, Galileo Middle School, and Mitchell High School, equivalent to one salary step divided over 12 pay periods.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED