School Admin Assistant - School 10 Month Position

Duval Charter School at Flagler Center•Jacksonville, FL

About The Position

The School Admin Assistant is responsible for ensuring the smooth and efficient operation of the school office so that the office can have a positive impact on children’s education. The role supports the Principal and school staff with administrative tasks, office routines, records, correspondence, scheduling, purchasing processes, and substitute-teacher assignments. The assistant is expected to represent CSUSA in an ethical, professional manner, maintain confidentiality, follow company policies and applicable laws, and contribute to a collaborative team environment. This is a 10-month school-year position. The job is non-exempt under the Fair Labor Standards Act. Salary, benefits, work-year length, and hours are governed by CSUSA policies and established schedules. Performance is evaluated in accordance with Charter Schools USA policy.

Requirements

High school diploma or equivalent.
One to two years of office experience with a wide variety of responsibilities.
Successful criminal and employment background checks.
Comfort working in a learning environment as part of a team.
Demonstrated proficiency with Microsoft Office (Word, Excel, and PowerPoint), a Student Information System (SIS), and email communications.
Commitment to company values.
Bilingual ability may be required depending on the advertised vacancy.
Ability to consistently attend work and arrive on time, follow instructions and management direction, and solicit feedback to improve performance.
Excellent interpersonal skills, including courtesy, professionalism, tact, diplomacy, and the ability to handle sensitive and confidential situations.
Excellent oral, written, interpersonal, negotiating, and influencing communication skills, including active listening and presentations; strong phone etiquette.
Proactive approach, initiative, creative thinking, and ability to drive projects to completion and insist on high-quality work.
Strong organization, process orientation, attention to detail, customer orientation, and ability to prioritize multiple assignments.
Ability to work with large amounts of data, research and interpret records, identify errors, and make corrections.
Ability to work with staff and individuals at all organizational levels and remain sensitive to corporate needs, employee goodwill, and public image.
Ability to follow best practices and promote quality.
Alternatives to the stated requirements may be accepted as determined by CSUSA.

Responsibilities

Represent CSUSA by following its and the school's vision, mission, and values, acting ethically, and promoting teamwork.
Follow through on assigned duties and projects; complete available training and review relevant developments, literature, and technical information.
Follow company policies and federal and state laws, adhere to safety procedures, and consult CSUSA personnel when applicable.
Take and transcribe dictation, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
Maintain the Principal's appointment schedule and arrange meetings, conferences, interviews, and other activities.
Prepare evaluations, memos, newsletters, presentations, and other documents at the Principal's direction.
Coordinate assignments and work of substitute teachers.
Perform office routines, including sorting mail, operating the copy machine, and serving as telephone receptionist.
Prepare and process purchase orders and maintain oversight of them.
Maintain a filing system and retrieve documents; manage records and correspondence, improve systems when needed, and respond to information requests.
Serve as an information resource for other office personnel and communicate assigned duties as required.
Organize and prioritize multiple assignments and perform other duties as assigned.
Maintain confidentiality of school business and provide courteous, professional, and helpful service to constituents.
Research and interpret records, detect errors, make corrections, and seek ways to improve quality and accuracy.