Administrative Support Assistant - 10 Month - Joppatowne High School

Harford County Public Schools•Joppatowne, MD

2d•$26,971 - $42,252•Onsite

About The Position

The Administrative Support Assistant is the first level in the Administrative Support series and performs basic, routine administrative functions at Joppatowne High School. The role provides reception and customer service; receives and processes forms, data, records, and routine financial documents; performs basic bookkeeping; enters and checks data; maintains files and records; schedules meetings and events; and prepares reports and correspondence. School-based work includes maintaining student, administration, and school records, preparing documents and spreadsheets, assembling duplicated materials, greeting visitors and following visitor-security procedures, and operating office equipment. This is a full-time, ten-month position.

Requirements

High school diploma or GED.
Proficiency in Microsoft Office Suite, including Word and Excel.
Knowledge of data-entry techniques, customer-service principles and practices, basic mathematics, bookkeeping and cashiering, file management and storage, and modern office equipment.
Skill in preparing and maintaining files, records, and documents; using a computer and relevant software; handling confidential and sensitive information; providing customer service; solving routine problems; managing time; prioritizing work; and communicating and interacting effectively.

Nice To Haves

One year of office or customer-service experience is preferred.

Responsibilities

Answer telephones, greet staff, customers, and visitors, and provide internal and external reception and customer service.
Assist with inquiries, respond to requests for information, and provide direction regarding departmental procedures and practices.
Provide bookkeeping support as assigned.
Receive, prepare, and process routine financial and other documents, review financial records, and maintain financial records.
Enter data into automated data management systems and review entries for accuracy.
Retrieve and report information and schedule meetings, interviews, services, and events as needed.
Review documents for completeness and prepare information for processing.
Take payments, record transactions, and issue receipts as assigned.
Receive, sort, distribute, and prepare incoming and outgoing mail as assigned.
Organize, file, store, maintain, and, as assigned, purge documents according to records-retention procedures.
Track, order, stock, and distribute supplies as assigned.
Provide school-based administrative support, including maintaining student, administration, and school records.
Create, compose, edit, print, and manipulate documents and spreadsheets using appropriate computer programs.
Create master copies and assemble duplicated materials as instructed.
Maintain visitor security by following procedures and issuing visitor badges.
Operate digital duplicators, fax machines, copiers, printers, and other office equipment.
Perform other duties of a similar nature and level as assigned.