Scholarship Counselor/Staff Assistant

The Ohio State University•Columbus, OH

3d•$20 - $21

About The Position

The Scholarship Counselor and Staff Assistant supports the development, management, coordination, and outreach activities of Scholarship Programs in The Ohio State University's Office of Student Financial Aid. The position coordinates the selection, awarding, and renewal of endowed, current-use, and general-fund scholarships in partnership with colleges, departments, and external donors. It serves as a liaison to colleges and departments, supports scholarship maintenance and awards, and updates financial aid in accordance with current policies and procedures. The role supports university and special scholarship programs, including Cooperative Housing Programs, the Alumni Association, University Honors & Scholars, UAFYE, and University Development. It recommends applicants for scholarship selection and awarding, processes award revisions, packages financial aid in compliance with program criteria and university, state, and federal policies, and communicates scholarship decisions and directives. The position also assists with Scholarship Administration operations, policy and procedure improvements, liaison training, donor scholarship administration, database maintenance, statistical reporting, research, and troubleshooting. Additional duties include monitoring departmental scholarship processing in the Student Information System, advising faculty and staff about financial aid eligibility, developing and facilitating presentations and seminars, coordinating outreach with colleges and departments, advising students and families as needed, monitoring and auditing account balances, communicating funding projections, assisting with budgets, maintaining confidentiality, and serving on committees. The employee assumes responsibility for program maintenance and routine decision-making in the supervisor's absence. Some nights and weekends may be required; other duties may be assigned.

Requirements

Bachelor's degree or equivalent experience.
Two years of relevant experience.

Nice To Haves

Two to four years of relevant experience.

Responsibilities

Coordinate the selection, awarding, and renewal of endowed, current-use, and general-fund scholarships with colleges, departments, and external donors.
Serve as a liaison to colleges and departments, supporting scholarship maintenance and troubleshooting award-related issues.
Update financial aid in alignment with current policies and procedures.
Support university and special scholarship programs, Cooperative Housing Programs, the Alumni Association, University Honors & Scholars, UAFYE, and University Development.
Recommend applicants for scholarship selection and awarding.
Process award revisions and package financial aid in compliance with program criteria and university, state, and federal policies and procedures.
Transmit scholarship decisions and directives.
Assist with Scholarship Administration operations and recommend updates, revisions, and enhancements to policies and procedures.
Train college and department liaisons on electronic scholarship notification processes and provide updates on Financial Aid and Department of Education regulations.
Work with the Development Office and external donors to administer, verify, and monitor scholarships.
Maintain scholarship donor accounts in the scholarship database and keep information current and accessible.
Maintain statistical data for reporting and research.
Research and troubleshoot scholarship administration issues using available tools and resources.
Monitor processing of departmental scholarships and awards in the Student Information System.
Counsel faculty and staff regarding financial aid program eligibility.
Develop, facilitate, and coordinate presentations and seminars, and work with colleges and departments to establish outreach methods.
Advise students and families on financial aid as needed.
Monitor and audit account balances, maintain and communicate funding projections, and assist in preparing budgets.
Maintain confidentiality and serve on committees.
Assume responsibility for program maintenance and routine decision-making in the supervisor's absence.
Perform other duties as assigned.