Scheduling Systems Manager

Sehlhorst Equipment Services•Miami Township, OH

61d

About The Position

Sehlhorst Equipment Services (SES) is seeking a highly capable Microsoft Project professional to own, organize, and continuously improve our company-wide scheduling system. This is not a traditional field-planning role. Our estimators, project managers, and foremen define the work, task sequence, durations, and crew requirements. The Scheduling Systems Manager turns that information into a coordinated, resource-loaded schedule that helps SES deploy people and equipment efficiently across multiple active projects. The successful candidate will serve as the company's scheduling “air traffic controller" - maintaining visibility across projects, identifying resource conflicts before they occur, helping leadership evaluate tradeoffs, and producing clear schedules by project, crew, and time period.

Requirements

Advanced to expert-level proficiency with Microsoft Project Professional.
Practical experience with master projects, subprojects, shared resource pools, resource assignments, calendars, task relationships, filters, views, tables, and reporting.
Approximately 3-5 years of experience in scheduling, planning, project controls, operations coordination, or a closely related role. Demonstrated capability is more important than years of experience.
Strong analytical and organizational skills, with the ability to manage many moving parts without losing detail.
Ability to identify scheduling conflicts, understand tradeoffs, and clearly communicate options to operations leaders.
Strong Excel skills and comfort working with structured data.
Clear communication skills and the ability to work effectively with field personnel, project managers, estimators, and company leadership.

Nice To Haves

Experience in construction, heavy civil, utilities, demolition, earthwork, industrial operations, manufacturing, logistics, or another resource-intensive environment.
Familiarity with CPM scheduling principles and construction terminology.
Experience with Power BI, VBA/macros, reporting automation, or other business intelligence tools.
Experience building scheduling standards, templates, dashboards, or multi-project reporting systems.
Primavera P6 experience is helpful but not required.

Responsibilities

Own and maintain the SES Microsoft Project scheduling environment, including the company master project, individual project files, inserted subprojects, templates, and shared resource pools.
Consolidate schedule information provided by project managers, estimators, and foremen into accurate, resource-loaded company schedules.
Track crew assignments, manpower requirements, equipment needs, task timing, and project priorities across multiple active jobs.
Identify overallocations and scheduling conflicts early, then work with operations leadership to evaluate practical solutions and sequencing options.
Produce clear job-based schedules, crew-based schedules, look-ahead schedules, manpower views, and other planning reports for field and office use.
Maintain consistent scheduling standards, calendars, resource naming conventions, custom fields, filters, views, tables, and print layouts.
Improve the usability and reliability of the scheduling system through templates, macros, dashboards, and repeatable processes.
Support weekly planning and scheduling discussions by providing current information on upcoming work, crew demand, gaps, conflicts, and schedule changes.
Train and support SES team members on the parts of Microsoft Project they need to use effectively.
Partner with leadership over time to improve company-wide production planning, labor forecasting, equipment utilization, and project controls reporting.