Scheduling Coordinator Surgical Services (Per Diem, Days)

Nicklaus Children's Hospital•Miami, FL

About The Position

Responsible for timely and efficient scheduling of surgical and procedural cases and coordinating the efforts of impacted departments to make efficient use of related resources. The coordinator enters case and patient information into the Surginet appointment book, coordinates schedules across surgical service areas, and distributes daily preliminary and final schedules to relevant parties. The role also manages block schedules, supports scheduling practices and process improvements, assists surgical services managers with UKG edits as needed, and prepares assigned reports.

Requirements

1–3 years of experience in an office setting.
Intermediate proficiency in Microsoft Word, PowerPoint, Excel, and other Windows applications.
In-depth knowledge of medical terminology.
Basic knowledge and use of computers and printers, or the ability to learn appropriate software applications.
Knowledge of computer entry and word processing.

Nice To Haves

Associate degree preferred.
1–3 years of medical, hospital, or physician office scheduling experience highly preferred.

Responsibilities

Accurately enter surgical, procedure, and patient case information into the Surginet appointment book.
Coordinate surgical and procedural patient schedules across all areas to use available time efficiently and maximize block schedule utilization.
Provide daily preliminary and final printed schedules to physician offices, OR Management, Anesthesia, SPD, PACU, SDS, and MPS.
Collaborate with credentialed surgeons and their offices to schedule non-block cases in open times.
Manage block schedules, including releases and block dates in Compass.
Serve as a subject matter expert in scheduling coordination for all surgical service areas.
Educate surgical service area staff assigned to after-hours scheduling on proper scheduling practices.
Coordinate regular meetings with physician offices to collaborate on scheduling process improvements.
Assist surgical services managers with UKG edits as needed.
Run daily, weekly, monthly, quarterly, and yearly reports as assigned.