Scheduling Administrative Assistant

ECS Ltd • Knoxville, TN

2d

About The Position

The Scheduling Administrative Assistant supports scheduling operations by communicating with contractors and technicians daily. The role handles scheduling requests, assigns appropriate personnel, monitors request progress, and follows up to confirm technicians arrive and complete requested tasks. It also provides timely document processing and transmission, general clerical and office support, and backup coverage for other administrative personnel during PTO, lunch breaks, training, and similar absences. Other clerical tasks may be assigned as required.

Requirements

• At least 1 year of related experience.
• High school diploma or GED.
• Dependable, detail-oriented, and organized, with the ability to multitask and meet deadlines.
• Proficiency with computers and Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.
• A valid driver's license is required if driving for or on behalf of an ECS subsidiary.

Nice To Haves

• Associate degree.

Responsibilities

• Communicate with contractors and technicians daily regarding scheduling operations.
• Receive scheduling requests and assign appropriate personnel to scheduled tasks.
• Monitor scheduling requests and follow up to confirm technicians arrived and completed tasks as requested.
• Process and transmit documents in a timely manner.
• Perform word processing and data entry.
• Register projects and proposals, create folders, file materials, assemble and bind reports, format and scan documents, and transmit documents.
• Assist with answering phones and delivering office mail.
• Provide backup to other administrative personnel during co-worker PTO, lunch breaks, training, and similar periods.
• Perform other clerical tasks as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED