Sample Receiving Technician

AmSpec Group•Houston, TX

About The Position

The Sample Receiving Technician supports the receipt, verification, documentation, storage, and distribution of environmental samples. The role helps maintain sample integrity, accurate records, and timely delivery to analytical departments. The technician also serves as a technical resource, assists with staff training, and supports the supervisor with daily workflow coordination and process improvements.

Responsibilities

Receive, unpack, and inspect samples from couriers, shipments, and client drop-offs; document receipt dates, times, and sample conditions.
Verify sample identification, temperature, volume, container integrity, preservation, and remaining holding times against laboratory acceptance requirements.
Review chain-of-custody forms and supporting documentation to confirm sample counts, requested analyses, and special instructions.
Document discrepancies such as missing information, damaged containers, labeling errors, and unacceptable sample conditions, and coordinate resolution with the supervisor and appropriate personnel.
Enter client, sample, and testing information into the Laboratory Information Management System (LIMS), including turnaround times and special handling requirements.
Assign unique sample identification numbers, apply labels, and prepare documentation for sample tracking and distribution.
Maintain complete, traceable receiving records and process corrections through approved procedures and the appropriate LIMS audit trail.
Store samples in designated locations under required conditions while maintaining identification and traceability.
Coordinate timely delivery to analytical departments, prioritizing short-holding-time samples, rush requests, and other time-sensitive work.
Monitor assigned storage temperatures, promptly report out-of-range conditions, and assist with actions to protect affected samples.
Maintain organized storage areas and perform sample retention and disposal activities according to established procedures and authorization requirements.
Serve as a technical resource for receiving procedures and assist staff with routine questions, unusual submissions, and sample-handling concerns.
Assist the supervisor with daily work assignments, workload priorities, coverage, and shift handovers while performing receiving duties.
Communicate sample status, unresolved discrepancies, and potential delays to Client Services and analytical departments.
Follow laboratory standard operating procedures and applicable quality, accreditation, regulatory, and safety requirements.
Identify and report nonconforming work, support investigations and corrective actions, and recommend practical improvements to receiving processes.
Assist with reviewing and updating receiving procedures, work instructions, and training materials.
Maintain a clean, safe, and organized receiving area; perform assigned equipment checks, monitor supplies, and use appropriate personal protective equipment when handling samples and hazardous materials.