Sales Executive Assistant

Heartland Business Systems•Little Chute, WI

About The Position

The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the Chief Revenue Officer (CRO) and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.

Requirements

Accountability: Accountability looks at the extent to which an individual is willing to accept responsibility.
Adaptability: Adaptability looks at the extent to which an individual can fit into a changing working environment.
Business Acumen: Business acumen looks at the ability of the individual to understand and discriminate between various business related topics and issues.
Communication: Ability to promote understanding through exceptional written, oral, interpersonal, and presentation skills.
Detail Oriented: Detail orientation looks at the ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant.
Decision Making: Decision making skills look at the ability of the individual to select an effective course of action while controlling resources and expenditures.
Innovative: Innovation is the ability to go beyond the conventional, a willingness to try different solutions, and to encourage new ideas from employees and co-workers.
Organized: Organizational skills looks at the ability of the individual to be structured and methodical in working skills.
Relationship Building: Relationship building looks at the ability of the individual to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
Reliability: Reliability looks at the ability of the individual to be dependable and trustworthy.
Self-Motivated: Self motivational skills looks at the ability of the individual to reach a goal or perform a task with little supervision or direction.
Working Under Pressure: Working under pressure looks at the ability of the individual to maintain composure when exposed to stress.
6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership
Bachelor’s Degree or equivalent years of experience
Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning.
Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously.
High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.

Nice To Haves

Experience supporting Executive leadership in a Sales or Technology Industry

Responsibilities

Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making.
Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO’s time by evaluating requests and aligning meetings with business priorities.
Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through.
Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.
Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.
Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner.
Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.
Support executive communications and presence, including managing professional social media activity in partnership with Marketing.
Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.
Serve as a back up for other administrative functions.