Executive Assistant to Sales
About The Position
Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward. The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams.
Requirements
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to prioritize tasks and manage multiple projects simultaneously
- High attention to detail and follow-through
- Professional demeanor with strong interpersonal skills
- Comfortable working in a fast-paced, team-oriented environment
- Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms
Nice To Haves
- Experience with payroll, HR, benefits, or administrative support is preferred
- Experience supporting executives or sales leadership is a plus
- Self-motivated and proactive
- Strong sense of accountability
- Problem solver with a positive attitude
- Adaptable and resourceful
- Team-oriented with a customer service mindset
- Comfortable learning and teaching technology and systems
Responsibilities
- Manage and coordinate the Vice President of Sales’ calendar, meetings, appointments, and priorities
- Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team
- Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings
- Attend meetings when needed to take notes, track action items, and assist with follow-up
- Provide day-to-day administrative support to Sales leadership
- Prepare, send, and track sales proposals and supporting documents
- Review sales orders and submitted documentation for completeness and accuracy
- Assist with onboarding-related administrative tasks for new clients
- Pull payroll and HR reports for onboarding and implementation purposes
- Assist with state registrations and related compliance documentation
- Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions
- Assist in training Sales team members on company systems, workflows, and internal processes
- Help document, organize, and improve sales and onboarding procedures
- Maintain updated process documentation and internal reference materials
- Support the development and organization of sales collateral, presentations, and training resources
- Serve as a liaison between the Sales and Operations teams to improve communication and accountability
- Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner
- Support leadership with reporting, organization, and process management initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
