Executive Assistant to Founder

Fictiv • San Francisco, CA

2d • Remote

About The Position

About MISUMI Americas MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas. Impact in This Role We are seeking a highly capable, proactive Executive Assistant to serve as a "trusted right hand" to our Founder. This role goes beyond traditional administrative support — you will be a strategic partner who ensures the Founder’s time, energy, and attention are focused where they matter most. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the Founder’s effectiveness and productivity. You will manage competing priorities across a dynamic calendar, drive seamless communication, and operate with a high degree of autonomy, discretion, and sound judgment.

Requirements

• Proven experience supporting an individual, Founder, or executive in a similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion
• Strong background in event planning, hospitality or private client services
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment

Responsibilities

• Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling
• Prepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
• Assist with special projects and strategic initiatives as they arise

Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Parental leave programs
• Paid volunteer days
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed