Sales Coordinator, Foundation

MSU Jobs•Starkville, MS

About The Position

The Sales Coordinator supports the Vice President’s Office by managing administrative tasks, coordinating client communications, and assisting with the booking and execution of events at The Mill at Mississippi State University. This role serves as a key liaison between clients, the events team, and internal departments to ensure a seamless sales process from inquiry through event execution.

Requirements

Bachelor’s degree (Communications, Marketing, and/or General Business)
1–3 years of experience in sales coordination, hospitality, events, or a related field
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources
Skill in organizing resources and establishing priorities
Ability to develop, plan, and implement short- and long-range goals
Knowledge of conference facilities, technology, and equipment
Ability to create, compose, and edit written materials
Ability to investigate and analyze information and draw conclusions
Knowledge of finance, accounting, budgeting, and cost control procedures
Knowledge of public institution purchasing principles, procedures, regulations, and standards
Ability to perform complex tasks and to prioritize multiple projects
Customer service and relationship building skills
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office and Excel
Ability to work evenings and weekends as needed for events
Some travel required (Examples: MASE Conferences, MSAE Lunch-n-learns, and area sales calls)

Nice To Haves

Experience in an events center, hotel, convention center, or hospitality environment
Familiarity with Square and Delphi event management software
Customer service or sales background

Responsibilities

Respond to incoming sales inquiries via phone, email, walk ins and online platforms in a timely and professional manner
Creates proposals, contracts, and follow-up communications
Schedule site tours and client meetings
Maintain accurate client records and sales activity in the Delphi
Prepare sales materials, presentations, and event proposals
Communicate contract event details with event coordinator(s) once contracts are secured
Help track event timelines, payments, and documentation
Generate sales reports, forecasts, and event calendars
Track leads, tentative bookings, and confirmed events
Assist with contract processing, deposits, and invoicing
Work closely with the Charlestowne Hotel Sales staff for prospective clients & current
Maintain organized digital and physical filing systems
Other duties as assigned
Assist with sales campaigns, promotions, and client outreach efforts
Update sales collateral, rate sheets, and promotional materials
Support trade shows, open houses, and networking events