SALASST-Sales Assistant

FS Builder Resources•Gibsonton, FL

About The Position

The Sales Assistant supports the Regional Sales Manager and Bid Specialists by maintaining builder records, coordinating product and pricing requests, and tracking bids and awards. The role also supports the Central Processor with purchase order questions, reviews payment and margin discrepancies, and maintains accurate information across assigned scopes of work. The Sales Assistant coordinates with sales, Bid Specialists, purchasing, operations, and accounts receivable to address account issues, communicate outstanding items and delays, and keep records current. The role may also be assigned other tasks as needed by the business.

Requirements

Sales support or administrative experience, preferably in construction or building products.
Proficiency in Excel and SharePoint.
Ability to review pricing, quantities, and margins accurately.
Strong organization, communication, and deadline management skills.

Nice To Haves

Familiarity with RFMS, DOMO, bid tracking, and accounts receivable processes.

Responsibilities

Create and maintain Builder Profiles and CMA records, keeping current information organized in the appropriate shared files.
Submit portal tickets for product pricing requests and additions to RFMS; track requests through completion and communicate updates to sales and Bid Specialists.
Coordinate with Bid Specialists to verify vendor pricing, multipliers, freight, taxes, and quote validity, and flag missing or conflicting information.
Create and maintain bid templates in the appropriate builder files in SharePoint, coordinating updates with Bid Specialists.
Participate in weekly meetings with the bids and estimating team to review outstanding bids, due dates, and missing information; update the B&E Tracking sheet as each scope is completed.
Enter new award information from sales emails into the Communities and SOW by Builder sheet, including community details and awarded scopes.
Support the Central Processor, who is responsible for PO verification, by answering questions about approved pricing, quantities, and scope; research discrepancies and coordinate clarification or revisions with sales and builder purchasing teams as needed.
Review margins as requested by the Regional Sales Manager or division leadership, identify pricing, quantity, or cost discrepancies, and provide supporting details.
Review Live Aging for past-due invoices, short payments, and overpayments; enter findings and follow-up notes under Sales Information for the AR team.
Review BWOS margins in DOMO and provide explanations and documentation so sales can approve resolution and removal from the report.
Request supplier samples as directed by sales, follow up on delivery, and record receipt in the SharePoint Sample Request sheet.
Maintain accurate records and communicate outstanding items and delays; coordinate with sales, Bid Specialists, purchasing, operations, and AR to resolve account issues.