Sales and Events Coordinator-Palm Mountain Resort / Hotel Zoso

Columbia Hospitality•Palm Springs, CA

1d•Onsite

About The Position

Columbia Hospitality is seeking an extraordinary individual to join their team as a Sales and Events Coordinator. This role is driven by the company's core value of 'Creating Exceptional Experiences' and operates within a people-first, inclusive, and values-driven culture. The company emphasizes trust, open hearts, and genuine respect among team members, fostering an environment where individuals can have fun, grow together, and leave a positive lasting impression.

Requirements

Strong written and verbal communication skills, including: The ability to write, proofread and edit reports, business correspondence, and sales contracts.
Effectively present information and respond to questions from team members, managers, clients, guests and general inquiries.
Ability to carry out instructions provided in written and oral format.
Ability to add, subtract, multiply and divide in all applicable units of measure, using whole numbers, fractions, percentages, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to compute discounts, commissions, proportions, and percentages.
Strong computer literacy in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
Detail oriented with strong multi-tasking and organizational skills.
Ability to solve problems and make decisions in routine situations.
Strong personal skills, including time management, planning and organizing, and delivery of results.
Positive can-do attitude and the ability to adapt to a variety of situations.
Must adhere to Columbia Hospitality Policies and Procedures.

Nice To Haves

Additional job functions may be assigned based on the property’s business needs as determined by the General Manager and Seattle Support Center Leadership.

Responsibilities

Performs administrative functions, organizing calendars and department meetings, reading/routing incoming mail, drafting routine correspondence; designs and maintains organization systems.
Responsible for all group and contracted business-related guestroom reservations; input of rooming lists into Property Management System, changes to existing reservations, and creation/management of Synxis group booking links.
Maintain proper communication with group clients as it relates to group guestroom reservations, deposits and invoices.
Responsible for group Posting Master accounts; ensure routing and all postings are correct.
Send deposit requests and final payment requests per contract payment schedule, as needed.
Verify that all necessary documents and payments are on file prior to group arrival; notify appropriate sales/events manager of any issues or missing items.
Maintain proper communication with accounting and sales/events team to ensure an efficient collection process.
Responsible for reporting related to group cutoff dates, deposits due and open balances.
Provide customers/group contacts with accurate and timely invoices, statements and payment schedules.
Develops and maintains favorable working relationships and open communication with all departments.
Responsible for assisting managers during execution of events.
Assist with special projects and completing ad hoc assignments as needed as necessary.
Maintains confidentiality of all guest information and property data.
Keeps accurate and complete records of messages and other required information.

Benefits

Hourly Pay: $22.00 -$24.00
Get Paid Daily
Paid Time off & Holiday Pay
Medical, Dental, Vision, Disability, 401K
HSA/FSA Plans -with employer contribution
Values Based Culture (#OMGLIFE)
Culture Add (Creating Space for Fresh Perspectives)
Referral Bonus (Get Paid to Recruit)
Discounted Lodging, Dining, Spa, Golf, and Retail
Employee Assistance Program
“Columbia Cares” Volunteer Opportunities
Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
Online Learning Platform to Help You Grow!
Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)