Sales Administrator

Regis Remote Office

About The Position

We're looking for a detail-driven Sales Administrator to keep our sales engine running smoothly — from managing inquiries and generating estimates to coordinating between departments. If you thrive in a fast-paced environment and take pride in organization and accuracy, we want to hear from you.

Requirements

Bachelor’s degree or equivalent experience
1-3 years in customer service or sales
Proficient in Microsoft Office
Working knowledge of Quickbooks
Highly organized with a sharp attention to detail in all correspondence and documentation
Able to juggle multiple priorities in a deadline-driven environment.
A self-starter who takes initiative and is eager to grow into higher level responsibilities
Comfortable handling confidential information with discretion

Responsibilities

Monitor and manage incoming sales inquiries, ensuring prompt tracking from first contact through close
Generate and assign Project Numbers and maintain an accurate, up-to-date Sales Pipeline/CRM
Create timely, accurate estimates, invoices, Work Orders, and change orders for the sales team
Collaborate with Sales Account Managers to assemble Project Briefs and coordinate department communication
Manage recurring billing cycle orders, open project tracking, and expired estimate follow-ups
Organize project folders, store signed contracts, and maintain all sales-related documentation
Generate Purchase Orders for sales department services and keep the PO Registry current
Support the Project Closure process by collecting debrief reports from all departments
Provide general administrative support including scheduling and calendar management
Other duties as assigned