Sales Administrator

Alta Equipment Group•Williamsburg, NM

2d•Onsite

About The Position

Ginop Sales and Alta Equipment Group is looking for a full-time Sales Administrator to join our Williamsburg, MI team. This role provides essential administrative support to the Branch Manager and sales team, ensuring the efficient day-to-day operations of the branch. The Sales Administrator will play a key role in maintaining accurate equipment listings, coordinating local marketing activities, managing staff schedules, and handling various clerical duties. Additionally, this position involves customer interaction, processing financial transactions, and ensuring the smooth flow of office operations. The ideal candidate will be detail-oriented, highly organized, and possess strong communication and computer skills, with a willingness to learn and adapt in a fast-paced environment.

Requirements

Previous administrative experience highly preferred
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
Excellent interpersonal skills with the ability to work effectively with customers, coworkers, and management.
Detail-oriented and highly organized with a focus on accuracy and follow-through.
Dependable self-starter with a strong work ethic and positive attitude.
Strong written and verbal communication skills.
Willingness to learn new processes, systems, and responsibilities.
Proficient in Microsoft Office, including Excel, Word, and Outlook.
Strong Microsoft Excel skills, including the ability to create, maintain, and update worksheets.
Comfortable using computer software and learning new programs and business systems as needed.
Reasoning Ability - Intermediate: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Provide administrative support to the Branch Manager and sales team to help ensure efficient day-to-day operations.
Assist with maintaining and updating used equipment listings, ensuring information is accurate and current.
Coordinate local marketing activities and support marketing initiatives in partnership with corporate and community organizations.
Coordinate Saturday sales staff schedules and assist with general scheduling needs.
Perform a variety of administrative and clerical duties, including data entry, document preparation, filing, recordkeeping, and maintaining organized files.
Serve as a first point of contact by answering incoming phone calls, responding to general inquiries, and providing basic company information.
Process incoming and outgoing mail, deliveries, and packages.
Monitor office supply needs and coordinate purchasing and replenishment as needed.
Assist with customer credit applications, contracts, and related documentation.
Support daily financial transactions, including cash balancing, deposits, and accurate recordkeeping.
Assist with accounts receivable activities, including maintaining account records and supporting payment processing.
Reconcile accounts and assist in identifying and resolving discrepancies.
Prepare and process invoices while ensuring information is complete and accurate.
Incorporate Alta's Guiding Principles into daily activities.
Perform other duties as assigned.
Consistent, regular, and reliable attendance including being ready for work at the designated start time.