Sales Administrator

Great Performances•New York, NY

3d•Onsite

About The Position

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. Serving New York City for over four decades, Great Performances has evolved from a waitress staffing agency to the leading catering, events, and hospitality company in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices. We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Requirements

Minimum of 1-2 years prior experience in the hospitality industry, specifically in catering & event planning.
Motivated self-starter, skilled at multitasking, and an exceptional organizer.
Poised professional, capable of collaborating with a large team of varying individuals.
Demonstrates attention to detail, problem-solving, logic, analytical, mathematical, and customer service skills, acquired through practice or training.
Demonstrates food knowledge for menu recommendation & creation.
Excellent computer skills, including proficiency in the Microsoft suite of office products (Word, Excel, PowerPoint, Adobe).
Ability to successfully navigate & utilize the GP photo library/graphics programs and other internal software programs to enhance sales proposals & applicable collateral.
Strong written & verbal communication skills.
Possesses great presentation & public speaking skills.
High performance expectations & willingly owns results.
Demonstrates a commitment to goals & approach to challenges with a "can do" attitude & persistence in the face of adversity.
Actively pursues learning & self-development to enhance personal, professional & unit growth.
Must be able to provide valid documentation that you are legally eligible to work in the United States.

Responsibilities

Create event proposals for off-premise catered events, including menu curation/development, beverage selection, staffing, event rentals estimates, design/custom equipment, budgetary data entry, contract requests, and remittance correspondence.
Maintain client contact in the absence of the designated Event Director.
Assist with obtaining vendor-based services quotes necessary for proposal production.
Capture pertinent information from potential and existing clients for incoming sales inquiries and document accordingly in CRM software.
Check venue availability for events.
Coordinate site inspections for the designated Event Director, Producer, and clients.
Cost and re-cost (if necessary) event proposals.
Assist the Event Director with all contracted event close-out details, purchase orders, confirming and finalizing invoice approvals, and remittance with accounting associates.
Prepare mailings containing sales and marketing information for current and potential clients.
Support the Event Director with day-to-day calendar management, meeting schedules and materials, as well as monthly expense reimbursement reporting.
Attend all applicable sales and/or company meetings as required on a weekly, monthly, or quarterly basis.
Perform project-based tasks when applicable, as determined by brand need or senior management, when compatible with the overall book of business.
Maintain compliance with company policies, SOPs, and review-based KPIs for applicable training and annual performance reviews.