Sales Administrator

Mobility Works • Ocala, FL

15h • Onsite

About The Position

The Sales Administrator is responsible for supporting the Sales and Accounting Departments for the store’s location. MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire.

Requirements

• High school diploma or GED required
• Excellent customer service skills and experience required
• Solid verbal, written, and interpersonal communication skills required
• Experience working independently with minimal supervision
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

Responsibilities

• Greet clients when they enter the building
• Answer incoming calls and direct to appropriate party
• Assist the sales and service teams as needed with required documentation
• Prepare vehicle delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in the system
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage accounts receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls, and required paperwork submittals to state and federal accounts for payment
• Manage accounts payable responsibilities required by the support center office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
• Manage client accounts updating current information as needed
• Process and distribute all incoming mail to the correct department at store and corporate level
• Order general office supplies as needed
• Manage the vehicle rental process, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement
• Collect client payment when service work is performed
• Other duties as assigned

Benefits

• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays
• Personal Time Off
• Social Responsibility Time
• Tuition Reimbursement Program
• Employee Assistance Program
• Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan options with generous company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED