Sales Administrator

Minto • Ottawa, ON

15d • $45,000 - $50,000 • Onsite

About The Position

The Sales Administrator is responsible for all administrative duties to support
the Sales Representative and to provide an Ultimate Customer Experience for all
Minto customers.

Requirements

• High School Diploma or related work experience
• Experience in a sales environment preferably real estate or new home sales
• Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
• Willing to work show home hours on-site
• Knowledge of community amenities
• Knowledge of new home builder products
• Excellent interpersonal skills and a positive, friendly attitude with customers and the public
• Works efficiently in a team environment
• Has strong attention to detail skills

Nice To Haves

• Knowledge of SalesForce and associated integrated applications is considered an asset
• Bilingual in French & English

Responsibilities

• Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
• Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Sales Rep
• Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment
• Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office
• Maintain and update monthly sales register
• Assist with entering data from contact cards into the database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required
• Maintain & update marketing and sales reports as required
• Order and maintain Marketing and Sales materials
• Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
• Prepare amendments for sales representatives’ follow-up with customer
• Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
• Maintain filing system and inventory of office supplies
• Maintain local competition database with direct comparison to Minto (monthly)
• Attend and participate in sales meetings as required
• Write meeting minutes as required
• Take initiative to improve processes and solve problems
• Assist in scheduling appointments for sales representatives when required
• Assist in entering data in traffic form when required
• Support management and sales representatives with administrative and sales related tasks
• Assist with the set-up of new sales centres at operational level
• Other duties within the scope, spirit, and purpose of the job, as requested by management.

Benefits

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees