Sales Administrative Assistant | Full-Time

Omni Hotels & Spas • Champions Gate, FL

7d • Onsite

About The Position

To handle all administrative duties as required by Sales and Marketing Services.

Requirements

• Must be able to work alone as well as work well with others.
• Must have good communication skills.
• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Canva, Excel).
• Must have good organizational skills.

Nice To Haves

• Previous knowledge of Delphi and Opera preferred.
• Previous hotel experience preferred.

Responsibilities

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, site alerts etc. for assigned managers.
• Ensures that all correspondence is 100% accurate.
• Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, transactions, all account information schedules and events, etc.
• Checks own mailbox in the morning and afternoon.
• Answers calls to sales office by third ring.
• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of callers, date and time call received.)
• Enters group site information in Canva, Outlook, and Delphi relaying information to all departments.
• Enters work orders in Omni Service Desk as directed by managers.
• Assists unassigned managers as needed.
• Updates bulletin boards on assigned months.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager based on peak nights and rotation.
• Inputs amenities into Opera for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Processes outgoing mail/gifts as directed by managers.
• Covers own department phone during lunch.
• Takes notes to relay to team at department meetings and company required meetings as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed