Sale Coordinator, Design

Christie's•New York, NY

1d•$55,000 - $57,000•Onsite

About The Position

The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to incoming property. The Sale Coordinator manages the catalogue production process, all sale related deadlines and manages client paperwork and charges and ensure they are accurately reflected in Christie's systems. The sale coordinator also acts as client liaison when appropriate to gather or dispatch consignment and property related information. The sale coordinator will also provide assistant support to the International Head of Design.

Requirements

Bachelor’s degree preferred, or equivalent work experience
Strong Project Management skills including ability to multi-task, prioritize and manage multiple processes
Exceptional client service skills including strong verbal and written communication skills
Meticulous attention to detail and strong follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication
A passion for the art world, and knowledge of, or interest in learning auction process
Demonstrated ability to work collaboratively with multiple functional teams
Demonstrated ability to remain calm in stressful situations
Demonstrated ability to creatively problem solve
Demonstrated ability to work independently and as part of a team
Proactive and solution oriented-attitude
Strong knowledge of Christie’s systems, or ability to learn systems quickly
Strong knowledge of Excel and Outlook

Responsibilities

Liaise with global clients as needed for all consignment related information, details, and issues
Manage seller agreement and stock order creation
Manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained
Keep up to date sale runner to track all property information, working closely with sale team to track sale status and with finance and business management to facilitate forecasting
Work with Art Transport to manage shipping requests and quotes, including client approvals, export licenses, and scheduling
Proactively track receipt of property and follow-up on open issues and missing items
Manage Expertise, Framing and Restoration needs for the sale including quote requests, client communications, status of service requested and related client charges
Work closely with operations to manage property movement including tours, shipping requests, securing client approvals, flag need for export licenses and track site transfers, local transfers, temp releases, transfer to third party, and hand carries
Lead and collate agenda items for weekly pipeline review.
Manage and track all item details to ensure sale and catalogue deadlines are met and all compliance is met; sit in on hilling sessions to monitor activity and required actions
Suggest, track and ensure execution of seller marketing promises on the department side, along with local Marketing Manager
Monitor the progress of cataloguing, photography, essay writing, lotting up and copyright status; sit in on hilling sessions to monitor activity and required actions
Work with Sale Cataloguer as main points of contact with photography studio, production teams and Specialists
Act as liaison to Operations for sale view installation and highlights previews, as required
Manage reserve amendments and ensure relevant pre-sale documentation is sent to vendor
Prepare information for handoff to Post-Sale Service team, compiling proper payment instructions, KYC and tax documentation.
Convey approved post-sale item action to Post-Sale Service team for execution
Work with Business Management to process and track all costs associated with the sale ensuring accurate post sale settlement for all sale consignors
Other duties as assigned by Sale Head or Business Management
Telephone bidding, when necessary, to support the overall operation of the 20/21 Cluster sales

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits