Safety & Training Support Specialist

CHAMPAIGN URBANA MASS TRANSIT DISTRICT•Urbana, IL

1d•$56,000 - $64,000•Onsite

About The Position

The Safety & Training Support Specialist provides administrative support for the Safety & Training Department through preparation of reports, correspondence, data entry, and other duties as assigned. The Safety & Training Support Specialist works under the general direction and supervision of the Safety & Training Director.

Requirements

An associate degree or equivalent work experience in business, clerical, administrative support, or related field is required.
Work experience performing clerical or administrative duties using advanced Microsoft Office Suite functions can count towards equivalent work experience.
Working knowledge of OSHA regulations, general safety policies, programs, accident/investigation procedures, and operating rules.
Strong organizational and time management skills, flexibility, and the ability to maintain confidentiality.
Excellent written and verbal communication skills.
Intermediate proficiency of Microsoft Office Suite, including Excel.
Working knowledge of Adobe Acrobat or similar PDF management software, including the ability to create, edit, combine, organize, and distribute electronic documents.
Must hold a valid State of Illinois Driver’s License.
Applicant must pass a pre-employment background check, physical, and drug and alcohol testing.

Nice To Haves

A minimum of two years of work experience in a public agency, not-for-profit, and/or experience in a communications position within a service environment is preferred.
Experience in a busy office environment with moderate interruptions is preferred.

Responsibilities

Coordinates and supports employee training, onboarding, retraining, and Summer Review programs, under the general direction of the Assistant Safety & Training Director, including class preparation, trainee communications, graduation activities, and coordination with trainers.
Maintains records associated with training, safety, and compliance through personnel file management, document retention, electronic recordkeeping systems, SharePoint administration, and related documentation activities.
Coordinates and supports the administration of the Check Rider Program and other quality assurance programs through audits, reporting, communications, and related activities.
Assists the Safety Program Manager with the Employee Safety Reporting Program and other hazard and risk management initiatives through documentation, data tracking, and performance monitoring.
Provides administrative support to departmental operations by preparing Accident Prevention Committee meeting minutes, maintaining departmental files, updating employee information, processing office supply and equipment requests, and supporting routine office functions.
Assists the Assistant Safety & Training Director with the development, maintenance, and administration of training resources by updating instructional materials, outlines, presentations, course content, and homework assignments.
Creates, maintains, and distributes electronic training documentation using Adobe Acrobat through document editing, file conversion, form creation, training packet development, and electronic document management.
Supports departmental participation in the MTD2071 management system through document management, audit support, and continuous improvement initiatives.
Leads and coordinates the Awards Committee, collaborating with Safety & Training Department staff, employees, and departments across the District to plan and execute the annual Awards Banquet.
Performs other related duties and special projects as assigned to support departmental operations, training objectives, compliance requirements, and District goals.

Benefits

Illinois Municipal Retirement Fund pension
100% employer-sponsored family health / dental / vision insurance premiums (employee + all dependents)
A $40,000 employer-paid life insurance policy
Voluntary insurance options
Paid time off (vacation, personal, and sick/earned time)
Bereavement leave
Parental leave
Flexible spending account
A deferred compensation investment match plan
EAP
Uniform allowance
Fitness center
Transportation
Urbana Municipal Credit Union