Safety & Risk Specialist

Down to Earth•Maitland, FL

12h

About The Position

The Safety & Risk Specialist supports the Director of Safety and the safety department in day-to-day operations, carrying out safety and claims administrative duties as directed by management and ensuring work is accurate and timely. The role maintains safety programs, systems, and records, and serves as a first point of contact for branch operations on safety-related matters. The specialist coordinates incident and accident reporting, post-accident testing and documentation, incident review recordkeeping, and worker’s compensation and automobile claims administration. The role also supports driver safety processes, restricted-duty monitoring, safety program reporting, insurance audits, and other administrative assignments and special projects.

Requirements

At least one year of hands-on administrative experience, or an equivalent combination of education and experience.
Valid driver’s license in good standing that meets company requirements.
Solid written and verbal communication skills.
Computer and mobile-app literacy, including Microsoft Office.
Detail-oriented, self-motivated, and disciplined, with the ability to multitask.

Nice To Haves

Background in safety programs, insurance, and worker’s compensation and automobile claims handling.
Ability to travel, with occasional overnight stays.
Familiarity with OSHA regulations and Worker’s Compensation.
Familiarity with safety management and organizational systems.

Responsibilities

Support the Director of Safety and safety department with safety and claims administration.
Maintain safety programs, systems, and records daily.
Serve as the first point of contact for branch operations regarding safety-related issues.
Coordinate with branch management and administrative personnel to ensure incident and accident reporting and documentation are submitted on time.
Schedule post-accident drug testing and process related documentation.
Attend Incident Reviews for recordkeeping and post-accident compliance.
Provide documentation to the Legal team and insurance adjusters for worker’s compensation and automobile claims.
Update CounselLink with worker’s compensation and automobile incident and claim status updates.
File insurance claims with the third-party administrator.
Manage and follow up on worker’s compensation and automobile insurance claims.
Communicate with the legal department, Safety Director, and management about safety issues and claims.
Monitor light-duty assignments and progress updates for the Restricted Duty Program.
Facilitate new-hire Motor Vehicle Report requests and update safety and Human Resources systems, including Dayforce, SambaSafety, and JJ Keller.
Assign JJ Keller driving tests to new hires and post-accident drivers, verify and approve Vehicle Policy completion in Dayforce, and notify insurance of new drivers and terminations.
Maintain driver records, including monthly driver’s license checks, annual MVRs, annual DOT Clearinghouse queries, and random drug and alcohol screening for CDL license holders.
Collect and maintain required insurance documents for employees driving personal vehicles.
Assist with safety programs through mid-month reporting and data collection for site inspections, Safety Rodeos, Safety Meetings, and other monthly tasks or special-event safety challenges.
Assist with yearly insurance audits.
Provide monthly JJ Keller driving-test completion results, daily and weekly vehicle inspection reports, monthly incident reports, monthly and year-to-date claims reports, and monthly Green Vest Training completion reports.
Perform other safety administrative duties and special projects as assigned.