Risk/Safety Coordinator

City of Corvallis•City of Corvallis, OR

About The Position

The Risk/Safety Coordinator develops, coordinates, and administers City policies, procedures, and programs related to workers’ compensation, return-to-work, workplace safety, and property risk management. The position ensures compliance with applicable federal and state laws, regulations, and collective bargaining agreements, and conducts research, prepares reports, maintains records, and provides technical expertise and guidance on risk management and safety matters. The role manages workers’ compensation and property risk claims; administers the early return-to-work program and coordinates reasonable accommodations; conducts safety inspections and ergonomic evaluations; and coordinates the Citywide safety program, required training, and safety committees. It also oversees drug and alcohol testing and commercial driver’s license programs, supports other employee safety programs, monitors risk management budgets and reporting, and prepares required reports. The coordinator serves as an administrator for HR software systems, analyzes system data, develops reports, trains users, and provides general administrative support for risk management, emergency management, and safety functions. This is a full-time, 40-hour-per-week, management-exempt, non-represented position with a 12-month probationary period. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

Bachelor’s degree from an accredited college or university, with major coursework in risk management, human resources, public administration, business administration, organizational development, or a related field.
Three years of increasingly responsible professional risk management and/or human resources experience.
Three years of computer experience using HR management software, including HRIS, onboarding, learning management, and recruitment systems.
Proficiency with the Microsoft Office Suite.
Possession of, or ability to obtain and maintain, a valid Oregon Driver’s License.
First Aid and CPR certification, or ability to obtain certification within six months of appointment.
Knowledge of risk management principles and practices; workers’ compensation laws, regulations, and processes; workplace safety principles, practices, and standards; applicable laws and regulations; and traffic laws and defensive driving.
Skill in developing and administering safety and risk management programs, facilitating safety committees, interpreting applicable requirements, conducting research and analysis, preparing reports and records, and communicating effectively.
Ability to conduct research and analysis; maintain confidential records; evaluate City documents and procedures; identify problems and determine courses of action; interpret and explain laws, policies, procedures, standards, and labor contracts; and resolve issues with employees, the public, and other stakeholders.
Ability to organize and prioritize multiple assignments, exercise initiative and independent judgment, maintain confidentiality, work effectively with diverse groups and changing priorities, and establish effective working relationships.
Ability to travel among City worksites and to training and conferences.
Ability to operate a multi-line telephone system, personal computer and related software, copy and fax machines, calculator, automobile, and related tools and equipment.
Must not pose a direct threat to the health or safety of the individual or others in the workplace.
Demonstrable commitment to sustainability and to promoting and enhancing diversity, equity, and inclusion.

Responsibilities

Manage the workers’ compensation program, including processing and tracking claims, monitoring accepted claims, assisting employees with related issues, and preparing reports and documentation.
Administer the early return-to-work program, lead the interactive process, coordinate reasonable accommodations, and assist managers with light-duty assignments and workplace modification letters.
Administer the property risk management program, including claims, liability matters, investigations, adjudication, and coordination with attorneys, insurance companies, and the public.
Review claim files and coordinate needed activity with legal and claims representatives.
Inspect City operations and facilities for compliance with safety regulations, conduct OSHA reviews and ergonomic workstation evaluations, and report noncompliance.
Coordinate the Citywide safety program, develop and oversee safety policies and procedures, and assist departments with safety compliance.
Organize, advise, and participate in department safety committees and conduct employee health and safety training.
Serve as one of the City’s Emergency Operation Center Safety Officers.
Coordinate and track required Citywide safety training, communicate requirements, monitor completion, and follow up with departments and employees.
Research changes in federal and state laws and regulations concerning risk management, workers’ compensation, safety, and health, and advise the Human Resources Director and relevant departments.
Develop budget information and reports related to risk management, workers’ compensation, and safety; monitor the risk management fund and assist with its administration.
Process and track invoice payments, including budget-coding documentation.
Prepare quarterly and annual federal reports, including OSHA and safety-related reports.
Oversee the City’s drug and alcohol testing program, including records, contracts, procedures, last-chance agreements, and training, and serve as the City’s Designated Employer Representative.
Oversee Commercial Driver’s License programs required under the Federal Motor Carrier Safety Administration and Federal Transit Authority.
Coordinate and provide technical expertise for other employee safety programs, including hearing conservation, bloodborne pathogens, and first aid training.
Administer HR software systems, identify and test enhancements, analyze system data, develop reports and workforce statistics, and train system users.
Measure assigned programs against established goals and initiatives and recommend action steps to improve programs and services.
Provide administrative support for risk management, emergency management, and safety functions, including correspondence, data entry, scheduling, and record keeping.
Operate and drive a motor vehicle safely and legally.
Participate in the City’s Emergency Management program and respond as directed during emergencies or other unforeseen events.
Act ethically, maintain effective work relationships, follow safety rules and City policies, deliver excellent customer service, and maintain punctuality and regular attendance.
Perform other duties as assigned.