Safety Coordinator

Cumberland Heights Foundation • Nashville, TN

3d

About The Position

The Safety Coordinator creates and promotes a safe and welcoming environment at Cumberland Heights. The role interprets and takes appropriate action regarding Environment of Care (EOC), safety, and security conditions and incidents on campus and at off-campus sites, working with the Director of Support Services/Safety Officer and in coordination with Maintenance and Housekeeping teams. The position reports to the Director of Support Services/Safety Officer and is based in the Maintenance Shop. The posting states a 7:00 a.m. Monday–Friday office report time, while also noting that the role may involve varying shifts, weekends, and overnight critical staffing during inclement weather.

The role includes daily campus inspections; fire and security alarm monitoring and testing coordination; incident reporting; drills and emergency planning; fleet and supply tracking; work-order and key management; vendor and contractor coordination; repair and project updates; invoice and purchase-order processing; and maintenance of utility, alarm, and access-code records. The employee provides courteous service to patients, families, visitors, and coworkers, maintains confidentiality, and may respond to requests for assistance outside regular hours.

The work takes place indoors and outdoors, with exposure to weather and frequent contact with people in crisis. Physical activities include walking campus terrain, standing or sitting for extended periods, lifting or pushing/pulling up to 75 pounds multiple times a day, and potentially running or climbing stairs rapidly.

Requirements

• High school diploma or GED preferred and/or one year of equivalent safety-related experience.
• Valid U.S. driver’s license required.
• Proficient computer skills, including Microsoft Outlook, Word, and Excel.
• Excellent customer service skills.
• Ability to make decisions under stressful conditions.
• Ability to problem-solve, analyze, and interpret information.
• Strong organizational skills to manage and prioritize multiple tasks and projects.
• Self-starter able to work independently.
• Ability to adapt to changing circumstances in a fast-paced environment.
• Excellent written and oral communication skills; ability to effectively speak, read, and write in English.
• Ability to interact collaboratively and courteously with coworkers and provide guidance, instruction, and training.
• Availability for critical staffing operations regardless of date and time.
• If recovering, one year of verifiable abstinence is required; two years is preferred.
• Ability to perform CPR/First Aid as needed; certification or eligibility is required.

Nice To Haves

• CPRS certification preferred but not required.
• If recovering, two years of verifiable abstinence preferred.
• Active participation in a Twelve-Step program preferred.

Responsibilities

• Provide prompt, courteous, customer-service-oriented responses to patients, families, and campus visitors.
• Identify and address Environment of Care, safety, and security issues, coordinating corrective actions with Maintenance and Housekeeping.
• Walk campus grounds and buildings daily to inspect for life-safety issues, debris, EOC conditions, and overall upkeep; coordinate or enter work orders for corrections.
• Monitor the fire panel system and alarm conditions; arrange emergency alarm service and repairs and schedule and manage annual testing and inspection of company-wide alarm systems.
• Complete CHIRP incident reports for events outside normal operations involving EOC, utilities, or life-safety equipment and systems.
• Maintain confidentiality of company and patient information and adapt productively to change.
• Create fleet expense and location tracking reports; manage and track company vehicle fleet service and repairs.
• Manage, implement, and record fire drills; coordinate and record disaster drills with the Safety Officer; assist with inclement-weather plans and related meeting minutes.
• Attend Safety Committee meetings and record minutes; assist with biannual emergency-disaster-plan drills, attend debriefings, and record meeting notes.
• Source parts and supplies for Maintenance and Housekeeping and track and manage emergency-supply inventories for critical operation plans.
• Manage the WorxHub work-order request queue to support timely and accurate Maintenance and Housekeeping responses.
• Accept and verify staff key requests in WorxHub with Director approval, issue and document keys as company property in Paylocity, and maintain secure key inventory.
• Manage service requests and scheduling for contractors and vendors; coordinate their work with maintenance teams across campus.
• Track repair, vendor-service, and construction-project progress and keep affected staff informed about progress, disruptions, and expected completion.
• Process contractor, vendor, and supply invoices and quotes by assigning purchase orders and coordinating with accounts payable; track and allocate purchases on the assigned company credit card; submit annual blanket purchase orders for maintenance contract services.
• Monitor the company-issued phone around the clock, except during PTO or when coverage is arranged in advance, for alarm-monitoring notifications and requests for assistance or call-in duty.
• Maintain current records of utility providers, fire and security alarm systems, account and meter identification numbers, arming codes, access passcodes, and site key-box and alarm-disarm codes.

Benefits

• Medical, dental, and vision coverage effective the first day of the month following 28 days of employment.
• Employer contribution to a Health Savings Account or Health Reimbursement Account.
• 401(k) with company match; eligibility after 90 days of employment.
• Paid Time Off accrual beginning on the first day of employment, with up to 20 days in the first year.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED