Safety Coordinator

Cumberland Heights Foundation Inc • Nashville, TN

3d • $45,000 - $55,000

About The Position

The Safety Coordinator creates and promotes a safe and welcoming environment at Cumberland Heights. The role works with and as an agent of the Director of Support Services/Safety Officer to manage the environment of care (EOC), safety, and security on campus and at off-campus sites. The position is based in the Maintenance Shop, with a stated 7:00 a.m. Monday-through-Friday reporting time, and requires availability for critical staffing operations regardless of date and time.

The coordinator responds to patients, families, and visitors; identifies EOC and safety issues; coordinates corrective work with Maintenance and Housekeeping; monitors fire alarms and systems; and maintains incident, drill, emergency-plan, fleet, utility, key, and security-system records. The role also manages work orders, supplies, vendor and contractor services, repairs, project communications, invoices, purchase orders, and credit-card purchase tracking. It requires monitoring a company-issued phone for alarm notifications and requests for assistance, except when PTO or another coverage arrangement has been made in advance.

Requirements

• High school diploma or GED preferred and/or one year of equivalent safety-related experience.
• Valid U.S. driver's license.
• Proficient computer skills, including Microsoft Outlook, Word, and Excel.
• Excellent customer service skills.
• Ability to make decisions under stressful conditions.
• Ability to problem-solve, analyze, and interpret information.
• Superior organizational skills to manage and prioritize multiple tasks and projects.
• Self-starter with the ability to work independently.
• Ability to adapt to changing circumstances in a fast-paced environment.
• Excellent written and oral communication skills, including the ability to effectively speak, read, and write in English.
• Ability to interact collaboratively and courteously with coworkers while providing guidance, instruction, and training.
• Availability for critical staffing operations regardless of date and time.
• Ability to perform CPR/First Aid as needed; certification or eligibility is required.
• Ability to lift and/or push or pull up to 75 pounds multiple times a day, move around campus over uneven and rural terrain, and run or climb stairs rapidly.
• Ability to walk, stand, or sit for extended periods and to use manual dexterity, coordination, mobility, visual discrimination, hearing, and concentration.

Nice To Haves

• CPRS certification is preferred but not required.
• For applicants in recovery, one year of verifiable abstinence is required, with two years preferred; active participation in a Twelve-Step program is preferred.

Responsibilities

• Provide prompt, courteous, customer service-oriented responses to patients, families, and campus visitors.
• Promote a safe and secure environment by identifying EOC, safety, and security issues and coordinating corrective actions with Maintenance and Housekeeping.
• Walk campus grounds and buildings daily to inspect life-safety issues, EOC conditions, debris, and general upkeep; coordinate corrections and enter work orders as needed.
• Monitor fire panels and alarm conditions, contact the alarm contractor for emergency service and repairs, and schedule and manage annual testing and inspections of company alarm systems.
• Complete CHIRP incident reports for events outside normal operations relating to EOC, utilities, or life-safety equipment and systems.
• Maintain confidentiality of company and patient information and respond productively to change.
• Create fleet expense and location-tracking reports, communicate them to appropriate department heads, and manage and track company vehicle fleet service and repairs.
• Manage, implement, and record fire drills; coordinate and record disaster drills with the Safety Officer; and assist with emergency disaster plan drills, debriefings, and meeting notes.
• Assist the Safety Officer with inclement weather plans and take meeting minutes when the plan is activated during critical staffing periods.
• Attend Safety Committee meetings and record minutes.
• Source parts and supplies for Maintenance and Housekeeping and track emergency supply inventories for critical operation plans.
• Manage the WorxHub work-order queue to support timely and accurate Maintenance and Housekeeping responses.
• Accept and verify staff key requests in WorxHub, obtain Director of Support Services approval, issue and document keys as company property in Paylocity, and maintain secure key inventory.
• Manage service requests and scheduling for contractors and vendors, coordinate their activities with Maintenance, and track repairs, vendor services, and construction projects.
• Keep affected staff informed about project progress, disruptions, and anticipated completion dates through verbal updates and email.
• Process invoices and quotes for payment by assigning purchase orders and coordinating with accounts payable.
• Track and allocate parts and supply purchases made using the assigned company credit card each month, and submit annual blanket purchase orders for Maintenance contract services.
• Monitor the company-issued phone 24/7, except during PTO or when advance coverage arrangements are made, for alarm notifications and requests for assistance or call-in duty from the Director of Support Services.
• Maintain current records of company location utility providers, account and meter identification numbers, fire and security alarm systems, arming codes, access passcodes, key-box access codes, and alarm disarm codes.

Benefits

• Medical, dental, and vision coverage effective the first day of the month following 28 days of employment.
• Employer contribution to a Health Savings Account or Health Reimbursement Account.
• 401(k) with company match; eligibility after 90 days of employment.
• Paid time off accrual beginning on the first day of employment, with up to 20 days in the first year.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED