Safety and Compliance Admin

Titanium Transportation Group Inc.•Bolton, ON

3h•Onsite

About The Position

Titanium Transportation Group is seeking a detail-oriented and proactive Safety & Compliance Administrator to support our Safety and Compliance team. This role is responsible for maintaining regulatory compliance, supporting fleet operations, and ensuring accurate, up-to-date documentation across multiple systems. The successful candidate will collaborate with Safety, Compliance, Operations, and Finance teams to support daily administrative activities while maintaining data integrity and meeting regulatory requirements.

Requirements

2+ years of administrative experience in safety, compliance, transportation, or a related field
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Effective communication and problem-solving skills
Proficiency in Microsoft Excel and MS Office

Nice To Haves

Experience with transportation management systems (e.g., TMW) is an asset

Responsibilities

Maintain and update driver and equipment records in TMW and compliance portals
Administer fuel cards, including issuance, driver updates, and transaction monitoring
Investigate flagged fuel transactions and follow up with drivers as needed
Update and monitor accessories and permits (e.g., HUT, DTOPS, EZ Pass, KY) across systems
Support operator onboarding and offboarding by updating all required platforms
Coordinate distribution of permits (e.g., NY, NM) to terminals and drivers
Order Certificates of Insurance and Letters of Experience for customers, drivers, and owner-operators
Maintain Authority Binders and ensure documentation is current and audit-ready
Manage driver documentation and ensure ongoing compliance with company standards
Coordinate fleet plate renewals, including emissions documentation and renewal packages
Track plate replacements and ownership transfers
Support compliance updates related to power units and equipment changes
Provide administrative support to the Safety team and assist drivers with general inquiries (e.g., PAPS/PARS, training access)
Maintain training and certification records in TMW and Synergize
Support driver license verification processes
Maintain accurate and up-to-date compliance records across systems
Support weekly and monthly reporting requirements
Monitor document completion, expirations, and missing records, ensuring timely follow-up
Assist with internal audits and data validation