Admin/Compliance Coordinator
About The Position
We are seeking a dependable, detail-oriented Compliance Coordinator - Administrative Assistant to oversee USDA program compliance and documentation while supporting the company’s accounts payable functions. The role requires strong organization, accuracy, confidentiality, and the ability to manage multiple responsibilities involving regulations and financial records. The successful candidate will take ownership of responsibilities and recognize the importance of regulatory compliance and financial accuracy. They will be thorough, dependable, proactive, and comfortable following up with staff and vendors to ensure documentation and financial records are complete.
Requirements
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to interpret and follow policies, procedures, and regulatory requirements.
- Strong computer skills, including Microsoft Excel and other office or accounting software.
- Ability to maintain confidential financial and employee information.
- Strong written and verbal communication skills.
- Ability to work independently, meet deadlines, and manage multiple priorities.
Nice To Haves
- Previous experience with compliance, food-service programs, or regulatory documentation.
- Previous accounts payable, bookkeeping, or accounting experience.
Responsibilities
- Oversee and maintain compliance with applicable USDA program requirements.
- Maintain accurate USDA records, reports, documentation, and supporting files.
- Review documentation for completeness and accuracy and ensure it is submitted within required deadlines.
- Assist with USDA audits, reviews, monitoring visits, and corrective-action documentation.
- Monitor program requirements and help ensure company locations remain in compliance.
- Communicate USDA requirements, procedures, and documentation expectations to appropriate staff.
- Maintain organized records in accordance with USDA record-retention requirements.
- Stay current on changes to applicable USDA regulations and program requirements.
- Review, code, and process vendor invoices accurately and promptly.
- Match invoices with appropriate supporting documentation and approvals.
- Enter invoices and payment information into the accounting system.
- Prepare and process vendor payments.
- Reconcile vendor statements and research discrepancies.
- Maintain accurate vendor records and accounts payable documentation.
- Respond to vendor inquiries and resolve invoice or payment issues.
- Assist with month-end accounts payable reconciliation and reporting.
- Support other accounting and administrative functions as needed.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
