Admin & Compliance Coordinator

Omari Construction•Vienna, VA

1d•$55,000 - $60,000

About The Position

Omari Construction is seeking a highly organized, detail-oriented, and proactive Admin & Compliance Coordinator to support our operations team and ensure projects are properly documented, compliant, and ready to move forward. This position plays an important role in keeping our projects running efficiently by coordinating permits, maintaining licensing and compliance records, reviewing contracts and job documentation, and ensuring projects meet established administrative and financial requirements before moving into production. The ideal candidate is someone who thrives in a fast-paced environment, enjoys creating order out of complexity, and takes pride in keeping processes organized, accurate, and on track.

Requirements

2+ years of experience in administrative coordination, compliance, permitting, construction operations, or a related field preferred.
Experience in construction, roofing, exterior remodeling, or general contracting strongly preferred.
Familiarity with municipal permitting processes, contractor licensing, and insurance compliance.
Strong organizational skills with exceptional attention to detail.
Ability to review contracts, project documentation, and basic financial information for accuracy.
Comfortable working with spreadsheets, CRM systems, and digital document management tools.
Strong written and verbal communication skills.
Ability to manage multiple priorities, track deadlines, and follow through independently.
A proactive, solutions-oriented mindset with the confidence to identify discrepancies and escalate concerns when necessary.
Ability to work collaboratively with sales, production, operations, and leadership teams.

Nice To Haves

Experience with AccuLynx or similar construction management software is a plus.

Responsibilities

Coordinate, submit, and track municipal permits for construction projects across assigned jurisdictions.
Monitor permit applications, inspection requirements, approvals, and project closeouts.
Maintain accurate records of company licenses, registrations, and renewal deadlines.
Assist with licensing and permitting requirements as the company expands into new markets.
Ensure required regulatory documentation is complete, current, and properly maintained.
Review contracts, project scopes, and supporting documentation for completeness and accuracy.
Verify that required paperwork and approvals are in place before projects move into production.
Review contract amounts, approved project costs, and projected gross profit margins against established company guidelines.
Approve administrative release of projects that meet documented requirements and escalate exceptions to leadership.
Identify missing information, documentation discrepancies, or compliance concerns that could delay project readiness.
Verify subcontractor licenses, registrations, and insurance certificates before work begins.
Maintain organized and up-to-date subcontractor compliance records.
Track expiration dates and follow up on outstanding or missing documentation.
Coordinate with internal teams to resolve compliance issues before subcontractors are cleared for work.
Maintain accurate project records, documentation, and workflow stages within AccuLynx.
Ensure contracts, invoices, permits, change orders, and other required documents are properly uploaded and organized.
Track administrative holds, outstanding requirements, and project handoffs.
Monitor change-order documentation and route requests for appropriate approvals.
Communicate documentation and readiness updates to sales, production, and operations teams.
Maintain a daily administrative hold log to track outstanding project requirements.
Prepare weekly reports on permitting, licensing, compliance, and project workflow status for operations leadership.
Communicate with internal departments to help resolve administrative delays.
Provide general office administrative support, correspondence, and recordkeeping.
Identify opportunities to improve administrative workflows, documentation accuracy, and process efficiency.