Admin Coordinator

Rockstar Games•Andover, MA

6h•$58,500 - $65,200•Onsite

About The Position

At Rockstar Games, we create world-class entertainment experiences. Become part of a team working on some of the most rewarding, large-scale creative projects to be found in any entertainment medium - all within an inclusive, highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry. Rockstar New England is on the lookout for detail-oriented Admin Coordinator with a passion for operational excellence who thrives in a dynamic environment. This role will see you working to oversee administrative activities, streamline office procedures, manage inventory and coordinate periodic company outings. This is a full-time, in-office position based out of Rockstar’s development studio in Andover, MA. The Admin Team ensures the smooth running of the day-to-day studio operations by working closely with stakeholders to proactively understand their needs. We act as the primary point of contact for internal staff, vendors, and clients; we anticipate the needs of the studio, providing solution-oriented support to the Studio and our visitors in an efficient manner. We support Rockstar’s goals and values, demonstrating them in all work activities and interactions on behalf of the company.

Requirements

Minimum 3+ years’ experience in an Admin Coordinator role in a comparable enterprise environment.
High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
Highly self-motivated and proactive with ability to work under minimal supervision and as part of a team environment.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills
Proactive approach to anticipating challenges and finding efficient solutions.
Experience in booking corporate travel.
Strong focus on customer service.
Experience using office management systems and software.

Nice To Haves

Experience working within the Creative Industries – video games, film, television, music.
Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

Responsibilities

Act as the primary Admin Team member for the studio, supporting local operations while collaborating closely with the wider regional team to ensure consistent service delivery.
Deliver front of house and guest services, coordinating visitor management, access coordination and guest arrivals ensuring a welcoming studio experience.
Coordinate business travel, accommodation, transport and hospitality arrangements while maintaining travel boards and trackers, to ensure effective planning and visibility.
Maintain relationships with travel and accommodation vendors to support effective delivery of travel services.
Maintain accurate files, records and documentation in line with established procedures.
Coordinate gifting and merchandise initiatives, including ordering, stock management and distribution.
Provide general studio support, including meeting room setup, hospitality support, deliveries, supplies management and day-to-day operational requests.
Coordinate studio events and employee related activities, ensuring effective planning and execution.
Support accounts payable activities including invoice processing, purchase order administration and expense report reconciliations.
Provide cover for key areas of responsibility for the rest of the Admin Team as needed, including ad hoc assistance on projects and activities.