Admin Coordinator - Inpatient

Lower Cape Fear LifeCare•Bolivia, NC

7d•Onsite

About The Position

The Administrative Coordinator will assist the Director of Patient Care Services in coordinating the interdisciplinary operations. Serves as key liaison for referral sources, vendors and contracted services. Ensures adequate supply of medical and other supplies while monitoring costs and charges for appropriateness. Ensures medical records meet agency and regulatory requirements. Ensuring facility cleanliness and efficient operations. Performs other duties as assigned.

Requirements

High school diploma or an equivalent.
Minimum of one year medical record, medical office or hospice experience required.
Must be able to read and interpret technical and financial report/documents.
Verbal, written and computer skills necessary to communicate with internal and external customers.
Must be literate in English language.
Ability to develop positive interactions with patients, visitors, physicians, staff, vendors and other external customers to effectively care for patients and manage the operations of the facility.
Must be able to read and understand directions, policies, procedures, etc.
Ability to use sight to perform clerical duties.
Ability to use hearing to communicate with staff and patients.

Nice To Haves

Associate’s degree or equivalent preferred.

Responsibilities

Coordinates facility maintenance to ensure compliance with applicable regulations.
Maintains integrity of all Preventative Maintenance books.
Ensures timely staff schedules and/or maintains attendance records.
Maintains adequate levels of medical, office and other supplies to ensure operational efficiencies in a cost-effective manner; code/ process accounts payable invoices in a timely manner.
Ensures proper maintenance of medical records including medical chart audits.
Assigning staff duties and maintaining daily logs to meet regulatory requirements.
Assists clinical staff by screening triage calls and contacting on call staff.
Prepares facility for special events and meetings.
Review ADP for accuracy and submit payroll on a biweekly basis.
Develop clinical on-call schedules for outpatient staff (WCC only).
Organizes and performs work effectively and efficiently.
Maintains and adjusts schedule to enhance team performance.
Demonstrates positive interpersonal relations in dealing with all members of the team.
Maintains and promotes customer satisfaction.
Effectively demonstrates the mission, vision, and values of Lower Cape Fear LifeCare on a daily basis.