Director, Fleet Safety and Compliance

ASPCA • New York, NY

2d • $101,000 - $129,000 • Remote

About The Position

The Director, Fleet Safety and Compliance leads the development, implementation, and continuous improvement of the ASPCA’s fleet safety and compliance strategy across program teams, mobile clinics, and field deployments. The role ensures compliance with federal, state, and local regulations for ASPCA vehicles and drivers, identifies and mitigates safety risks, and strengthens an organization-wide culture of safety. The fleet includes passenger vehicles, transit vehicles, Commercial Motor Vehicles, and emergency response assets used to transport employees, responders, and animals throughout the United States.

The Director develops driver training, supports reviews and responses to fleet incidents, and manages internal cross-functional relationships and third-party vendors supporting fleet safety and compliance. The position reports directly to the Vice President, Safety and has no direct reports. It is remote-based for eligible candidates located in the United States, requires up to 30% annual travel to ASPCA facilities, and periodically participates in a rotating weekend on-call schedule with the Safety Team.

Requirements

• Strong knowledge of applicable laws and regulations, including Department of Transportation requirements and emerging federal and state agency guidance regarding fleet safety and compliance.
• Proven ability to develop, implement, and continuously improve fleet safety and compliance programs across multi-site operations.
• Ability to design and deliver organization-wide fleet safety and compliance training programs.
• Strong written and oral communication skills, including the ability to present complex information clearly to diverse audiences.
• Ability to manage projects, follow through reliably, meet deadlines, manage time, and handle multiple priorities.
• Proficiency in Word, Excel, and PowerPoint.
• Ability to collaborate across departments and functions.
• Ability to drive fleet vehicles up to 26,000 pounds as needed.
• Valid driver’s license upon hire and ability to pass a motor vehicle history check demonstrating a safe driving history.
• Ability to obtain and provide a Department of Transportation Medical Certificate.
• Willingness and ability to provide documentation required for a Driver Qualification File under DOT and FMCSA requirements to drive a Commercial Motor Vehicle with a GVWR of 26,000 pounds or less.
• Ability to exemplify ASPCA core values and behavioral competencies.
• Four years of professional-level fleet safety and compliance experience, including management of Commercial Motor Vehicles and Commercial Driver’s License drivers.
• Experience developing and maintaining fleet safety management systems and compliance documentation.
• English language proficiency is required.

Nice To Haves

• Bachelor’s degree or equivalent professional experience preferred.
• Experience overseeing animal transport.
• Experience drafting protocols.
• Experience developing and presenting in-person and virtual training sessions.
• Experience partnering with organizational teams such as Legal, Human Resources, Facilities, and operational teams on fleet safety, compliance, and related issues.
• Five years of driving experience.

Responsibilities

• Review Electronic Logging Device logs, temperature logs, and other reports to support compliance and training; update and reconcile devices for ASPCA assets.
• Coordinate with the Fleet Management Team to ensure scheduled and preventative maintenance is performed on assets, and work with People and Legal teams to maintain current safety standards for equipment.
• Coordinate review of vehicle purchase requests with the Fleet Management Team and program teams to identify vehicle types suited to safe, efficient operations.
• Manage DOT filings and reports related to ASPCA fleet vehicles and identify, assess, and mitigate other compliance issues, including federal vehicle and fuel mandates, state laws, and Executive Orders.
• Coordinate information collection and draft reports and responses for federal, state, and local fleet safety and compliance audits or inquiries.
• Maintain and reconcile the organization-wide list of active drivers and monitor driver-file and licensing registrations and expirations.
• Ensure Driver Qualification Files are complete and current, including required internal acknowledgements and DOT documentation; manage DOT filings and reports related to ASPCA drivers.
• Coordinate with the People Team on compliance involving Commercial Driver’s Licenses, DOT Medical Cards, and other legally required documentation.
• Review monthly Motor Vehicle Record reports and address deficiencies.
• Educate drivers and fleet coordinators on state and federal regulations for commercial vehicles traveling throughout the United States.
• Review and, as necessary, assist the People and Legal teams with investigations of accidents or incidents involving ASPCA drivers; create or improve accident-report documentation to support legal compliance.
• Develop and improve fleet safety and compliance best practices, initiatives, documents, and protocols.
• Communicate and build partnerships with organizational stakeholders to maintain compliance and enhance a culture of health and safety.
• Develop and maintain relationships with government entities, control agencies, outside vendors, and service providers related to fleet safety and compliance.
• Coordinate development and delivery of fleet safety and compliance training and resources with ASPCA colleagues and teams.
• Support annual budgeting and forecasting related to fleet safety and compliance.
• Participate as a key member of an ASPCA Vehicle and Transport Safety Committee.
• Travel to ASPCA facilities as needed, up to 30% annually, and periodically serve as a rotating weekend on-call member of the Safety Team.
• Drive fleet vehicles up to 26,000 pounds as needed to support fleet management and training.

Benefits

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off, including vacation, sick and bereavement time, paid parental leave, 10 company-paid holidays, and paid personal time off.
• Competitive financial incentives and retirement savings, including a 401(k) with dollar-for-dollar employer matching up to 4% and an additional 4% employer contribution each year.
• Professional development opportunities, including classes, on-the-job training, coaching and mentorship, internal mobility, and opportunities to support work in the field.

What This Job Offers

• Job Type: Full-time
• Career Level: Director