Director of Fleet Safety

TOTE Resources LLC•Jacksonville, FL

About The Position

The Director of Fleet Safety leads daily activities within the HSQE Department and reports to the VP, HSQE. The SMS Manager and Maritime Safety Managers report directly to this position. The Director leads the company’s safety culture and objectives, champions continuous improvement, supports environmental goals, and helps meet customer expectations for operational safety and reliability. The role provides tactical oversight and support to direct reports and departmental responsibilities. For ship management, the Director supports maintenance of the Document of Compliance and drives quality assurance efforts within the Safety Management System (SMS). The position oversees department operations, audits, regulatory compliance, and the effectiveness of the Company’s Safety, Quality, and Environmental Management System (SQEMM). It guides safety policy and procedures, supports incident and injury response and investigations, manages HSQE communications and reporting, and supports fleet engagement. The Director may serve as Alternate Designated Person Ashore and must be willing to travel, including to vessels and industry functions. TOTE Services’ stated vision is to provide the world’s best ship management, vessel construction management, and technical services, while leading in safety, customer experience, operational excellence, and colleague experience. TOTE Services is part of the TOTE Group and the Saltchuk family of brands.

Requirements

Bachelor's degree in marine transportation, engineering, safety, or a similar field.
At least 5 years of leadership or management experience at Director-level responsibility.
At least 5 years of experience working under a safety, quality, and environmental management system.
Proven working knowledge of marine or nautical operations and safety regulatory compliance requirements.
Must be able to possess a DOD SECRET security clearance and be eligible for a TOP SECRET security clearance.
Excellent interpersonal communication skills and ability to explain safety guidelines clearly throughout the organization.
Excellent writing skills, including the ability to write reports, business correspondence, and procedure manuals.
Diplomacy and tact, including the ability to present information and respond to questions from leadership, management, crewmembers, customers, and the public.
Collaborative teamwork skills.
Leadership ability to provide guidance and ensure task and project timelines are established and achieved.
Strong organizational and motivational skills, attention to detail, and ability to manage multiple priorities across geographically dispersed operations.
Ability to conduct data analysis using computer applications.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Knowledge of computer operation in shoreside and shipboard settings.
Willingness to travel to perform job duties.
Ability to perform essential functions, with reasonable accommodation available as described in the posting.

Nice To Haves

Master’s degree.
Shipboard experience.
Experience working with government agencies and a unionized labor force.

Responsibilities

Lead day-to-day department operations, including employee schedules, performance reviews, mentoring, development resources, and reporting department metrics to the VP, HSQE.
Monitor activities that may pose organizational risk and communicate occurrences to the VP, HSQE.
Coordinate and oversee audits, align with operations, and ensure timely and effective implementation of regulatory compliance requirements.
Direct the Safety Management Manager in achieving full Document of Compliance requirements.
Manage the direction and effectiveness of the Company's Safety, Quality, and Environmental Management System (SQEMM), including oversight of the Annual Management Review and Annual DOC Audits for TOTE Services managed vessels.
Identify opportunities for improvement in Fleet Safety, drive implementation, and measure effectiveness.
Provide feedback and assist with responses to non-conformances, incidents, investigations, and external information requests.
Approve internal audit reports and external responses before release; schedule, plan, and execute external audits.
Formulate and recommend safety policies and procedures that support compliance with applicable rules, regulations, and company policies.
Determine when immediate team action is needed to address incidents, injuries, work-related illnesses, or administrative failures.
Ensure emergency response materials are updated and assist in managing emergency responses; may serve as Alternate Designated Person Ashore.
Support Maritime Safety Managers in their fleet support duties and participate in fleet engagement activities.
Verify completion of injury case management and incident investigations, and approve corrective and preventive actions.
Oversee collection, analysis, management, and reporting of safety, quality, and environmental data, including vessel and shoreside injury and accident statistics.
Cooperate, when requested, in preparing materials and evidence for hearings, lawsuits, and insurance investigations.
Manage outgoing communications for HSQE activities and ensure appropriate scheduling and prompting.
Perform other related duties assigned by the VP, HSQE to achieve company goals and objectives.
Carry out supervisory responsibilities in accordance with company policies and applicable laws, including interviewing, hiring, training, addressing complaints, and resolving problems.
Identify annual goals and operational plans, and review and discuss the performance of Safety Department personnel.
Travel as needed to visit stakeholders, attend industry functions, and represent the VP, HSQE when necessary.