Safety Administrator

RFNOW Inc.•Virden, MB

7d•Hybrid

About The Position

The Safety Administrator is responsible for the administration, documentation, and continuous improvement of RFNOW Inc.’s Health, Safety, and Environment (HSE) program. This role is primarily office-based and focused on regulatory compliance, record management, contractor onboarding, reporting, and supporting field leadership through strong administrative systems and proactive communication. The successful candidate will play a key role in maintaining RFNOW’s Safety Management System (SMS), ensuring accurate reporting, supporting COR compliance, and coordinating safety processes across multiple projects and crews.

Requirements

Minimum 1-5 years in safety administration or compliance.
Working knowledge of Manitoba and Saskatchewan Workplace Safety and Health legislation.
Working Knowledge of Federal Occupational Health and Safety laws and regulations.
Certified First Aid, CPR, and WHMIS training.
Excellent written and verbal communication skills.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, and interpersonal skills.
Ability to travel to project sites and work in outdoor environments.
Valid Class 5 Driver’s License.

Nice To Haves

Certificate or diploma in Occupational Health and Safety, a preference.
Field exposure helpful but not mandatory
National Construction Safety Officer (NCSO) designation or working toward one is an asset.

Responsibilities

Maintain and administer RFNOW’s Safety Management System (SMS), policies, and procedures.
Ensure all required safety documentation is current, complete, and properly filed (inspections, training records, FLHAs, incident reports, etc.).
Track and monitor safety certifications, training expiries, and competency records for employees and subcontractors.
Prepare and submit required regulatory reports to Workplace Safety & Health (MB & SK), WCB, and other agencies.
Coordinate COR requirements, internal audits, and external audit preparation.
Support compliance with client-specific safety requirements and prequalification programs (ISNetworld, ComplyWorks, Avetta, etc.).
Support the pre-qualification and safety onboarding process for contractors.
Complete new hire orientations
Procure, Track, and dispense PPE
Assist in coordinating investigations, compiling reports, and tracking corrective actions to completion.
Maintain incident statistics and produce monthly and quarterly safety performance reports for management.
Identify trends and support proactive corrective planning.
Prepare safety meeting materials, toolbox talk templates, and internal safety bulletins.
Support project managers and supervisors with safety documentation and compliance tracking.
Serve as the primary administrative contact for safety-related inquiries.
Serve as Front Desk attendant at Construction office.