Safety Administrative Technician III - Craig

State of Colorado•Denver, CO

1d•Hybrid

About The Position

This position is within the Office of Transportation Safety (OTS) and supports the mission to reduce the number and severity of employee work-related injuries and accidents. The OTS develops behavioral-based processes, instructional methodologies, training packages, and authors policies and procedures for statewide implementation. This unit ensures the mission is communicated and accomplished at the Regional level by engaging senior management and stakeholders through various methods. As a Safety Technician III, you will provide technical and administrative support by implementing professional standards in communication, answering inquiries from the public and state employees, and providing general safety guidance. You will develop and implement office policies and processes to increase efficiency, collect, evaluate, collate, and create reports, and complete data entry and tracking in various computer systems. This role involves accurately processing invoices, correspondence, timesheets, personnel forms, and general mail. Operating under the guidance of the Region 3 Safety Officer, you will assist the safety unit with administrative needs, support the operations of the Region’s Occupational Safety programs, and develop technical tracking means for various safety programs. You will also aid in evaluating hazardous conditions/practices and provide technical assistance in measuring, auditing, and evaluating hazard controls and safety training.

Requirements

Three years of work experience where the primary responsibility involved applying rules and procedures for the entry and quality assurance of data; creating reports, reviewing and processing financial documents and advanced proficiency using computer software/systems daily (e.g. MS Access, Excel, SAP).
OR Experience & Education: A combination of related education and/or relevant experience that involved applying rules and procedures for the entry and quality assurance of data; creating reports, reviewing and processing financial documents and advanced proficiency using computer software/systems daily (e.g. MS Access, Excel, SAP).
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.
A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Effective interpersonal and relationship-building skills
Strong time and project management skills, including prioritization and multi-tasking ability
Excellent reasoning, investigative, analytical, and problem-solving ability
Excellent facilitation, presentation, and communication skills, both written and oral
Strong attention to technical detail and accuracy
Passion for safety
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems

Responsibilities

Provide technical and operational support to the Regional Safety Officer.
Process invoices for the region “Prescription Eye Wear” and “Safety Toed Boot” programs, hotel reservations, scheduling and reserving conference space, processing the units travel expenses.
Provide directional information, assist complainants or direct them to the proper person for resolution.
Document and track resolution to ensure resolution consistency for future complainants and inquiries.
Maintain, reconcile, purge and/or archive all related documentation in accordance with CDOT Records Management requirements.
Support the Regional Safety Officer in implementing and maintaining a program designed to reduce or eliminate hazards, by reducing or eliminating the cause of exposures, accidents, and loss events.
Compile, sort, and disseminate information derived from the measures of the accident and loss prevention program.
Track information as it pertains to accident reduction and loss prevention.
Serve on the Region Safety Committee and Accident Review Board to assist the Region Safety Officer.
Provide safety information as directed; disseminates information to appropriate personnel.
Review initiatives with the Regional Safety Officer to improve worker safety in work zones and all other locations where employee tasks are completed.
Prepare reports to communicate valid and comprehensive recommendations for hazard controls based upon analysis and interpretation of accident, exposure, loss event, and other relevant data.
Develop safety related training topics for Regional staff and employees on employee occupational safety and the effective hazard control techniques; conducts portion of the training.
Serve as a member of the Region Accident Review Board to assist the Regional Support Officer in completing assigned portions of reviewing all employee injury, vehicle, equipment, and property damage claims.
Assist in accident investigations.
Directly observe work activities to analyze and identify unrecognized and/or unaddressed safety hazards.
Develop and maintain a database of results of audits, visits, inspections, etc. and tracks violations.
Other duties as assigned.