Payroll Administrative Technician III

City of Alameda • Alameda, CA

1d • Hybrid

About The Position

The City of Alameda is seeking an enthusiastic, dedicated, and conscientious individual to join the City's Finance Department in the role of Administrative Technician III - Payroll. As a member of the Finance Department, you will act as an integral part of the payroll and finance team as well as a resource for employees and staff throughout the City. Under general direction, the Administrative Technician III performs advanced level para-professional and technical work involved in the development, coordination and execution of administrative operational activities of assigned specialized areas; performs other related work as required. In addition to meeting the established guidelines for the position, the ideal candidate will have knowledge and/or experience of payroll functions. Experience using Excel and Tyler Munis or a similar ERP system is highly desirable. This position will specialize in select activities of the unit and cross train o support all functions over time. This position reports to the Payroll Manager.

Requirements

• Graduation from high school supplemented by specialized training and education related to assigned area/s of specialization.
• Four years of administrative support experience in fields directly related to assigned area/s of specialization: Payroll, Finance, Human Resources, and/or IT.
• Knowledge of the principles and practices of assigned specialization; appropriate laws, rules and regulations; modern office equipment and designated specialized equipment including applicable computer software and operating programs.
• Ability to effectively perform assigned specialized advanced level paraprofessional work; develop, coordinate and execute administrative operational activities of assigned specialization; facilitate and promote work integration; initiate and coordinate collaborative work with other departments and divisions; provide specialized technical information and instruction; perform technical and statistical work with speed and accuracy; operate a variety of modern office equipment including calculators and computers; maintain and utilize designated specialized computer software and operating systems; develop and maintain specialized software applications; interpret and apply established policies and governmental guidelines and regulations; interpret and analyze information; prepare complex statistical and computerized reports; use initiative and exercise independent judgment; deal with complex and confidential information; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public; demonstrate an enthusiastic, resourceful, and effective customer service attitude; supervise and train assigned staff.
• Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.
• Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Citizenship and Immigration Services.
• New employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).

Nice To Haves

• Experience using Excel and Tyler Munis or a similar ERP system is highly desirable.

Responsibilities

• Setting up payroll controls; computing and entering payroll related information; determining cost allocations and payroll taxes; calculating wage assignments; preparing exception reports.
• Performs the full spectrum of payroll duties, including but not limited to: setting up and processing payroll for the entire City, printing and disbursing time sheets and pay checks, calculating wage garnishments, paying vendors and taxes, billing departments, requesting wire transfers, preparing journal entries, calculating FLSA premium pays and knowledge of regular rate of pay, knowledge of the CalPERS system.
• Prepare and file quarterly Federal and State tax returns.
• Maintain timekeeping system including but not limited to: user, workflow, and schedule setups
• On an annual basis, prepares tax documents for City employees, including W-2, 1095-C, 1099-R and any subsequent corrections.
• Inputs, collects and assists employees with forms to change their deductions and tax withholdings.
• Inputs/reviews and verifies time entries for employees from all City of Alameda departments, ensuring correct pay codes, pay rates and hours.
• Establishes procedures and forms and develops/maintains procedural manuals for both existing and changing policies; corrects, clarifies and informs employees from all levels and from all departments on these existing and changing policies.
• Maintains knowledge and researches changing policies and government rulings, and ensures City compliance
• Reviews work to ensure compliance with policy, standards and established procedures, taking into account the Memorandums of Understanding for all bargaining groups, the Fair Labor Standards Act, Internal Revenue Service, Employment Development Department and City policies/ past practice.
• Ensures payroll is processed in a timely fashion through due diligence and following up with departments.
• Establishes and maintains various records and complex record keeping systems, including specialized technical computer applications.
• Conducts various audits, verifies data and information, and researches discrepancies.
• Performs complex computations.
• Operates a variety of machines and equipment; performs technical staff work pertaining to the operation and maintenance of specialized equipment and software applications.
• Researches and prepares a variety of reports, statements and /or logs.
• Runs and creates reports using both our financial system and report writing software.
• Provides technical information and instruction regarding applicable procedures and methods; may conduct or coordinate in-service training; maintains knowledge of applicable laws and procedures; interprets and explains rules and regulations; answers questions and resolves problems or complaints.
• May recommend and participate in the implementation of goals and objectives; establishes schedules, methods and procedures; implements established policies and procedures.
• Provides lead direction to ensure effective operation of assigned functional area/s; plans, assigns, performs, oversees and reviews.

Benefits

• Four day, 36 hour work week (Monday through Thursday)
• CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.75% contribution.
• Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available
• Dental: Comprehensive dental coverage provided to employees and their eligible dependents.
• Vacation: Starting with 75 hours annually and increasing with years of service.
• Holidays: 11 City Holidays and 4 floating Holidays
• Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED