Safety Administrative Coordinator

Nashville Zoo • Nashville, TN

4d

About The Position

The Safety Administrative Coordinator provides administrative, organizational, and operational support to Nashville Zoo’s Safety and Security Department. The role maintains departmental records, coordinates administrative functions, assists with safety meetings and audits, manages office supplies and inventory, and maintains employee training records, manuals, and related documentation. The successful candidate is personable, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The position requires effective communication with employees and leadership, accurate recordkeeping, discretion with sensitive information, and flexible support for departmental operations throughout the property as needed.

The position operates in the Zoo’s administrative and operational environment. The employee may work in an office, attend meetings throughout the property, and provide administrative or logistical support in indoor and outdoor settings. Schedule requirements may vary based on departmental operations, special events, training activities, and organizational needs. The job description notes that responsibilities may be modified as operational needs change.

Candidates must complete a criminal background check and drug screening before hire. Pre-employment and annual tuberculosis screenings are conditions of continued employment. Nashville Zoo is an EEO employer, maintains a drug-free work environment, and employment is at-will. The pay range is $18.76–$18.76 USD.

Requirements

• High school diploma or equivalent.
• Strong organization and attention to detail, including the ability to maintain accurate records and follow through on responsibilities.
• Effective communication and interpersonal skills for working with employees across all levels of the organization.
• Ability to multitask, prioritize routine work and time-sensitive requests, and adapt to changing operational needs.
• Computer proficiency using Microsoft Word, Excel, and Outlook.
• Initiative and problem-solving skills, including anticipating supply and documentation needs.
• Sound judgment, confidentiality, and professionalism when handling employee information and sensitive records.
• Adaptability, teamwork, and a service-oriented approach.
• Ability to self-direct work tasks while ensuring safety and productivity.
• Ability to complete assigned training and follow applicable Nashville Zoo policies and procedures.
• Successful completion of a pre-hire criminal background check and drug screening; pre-employment and annual tuberculosis screenings are conditions of continued employment.

Nice To Haves

• Some college coursework or an associate degree in business administration, office administration, occupational safety, or a related field.
• Previous experience in an administrative, clerical, office coordination, safety support, or operations support role.
• Experience maintaining training records, employee files, audit documentation, or compliance-related records.
• Familiarity with spreadsheets, document management, scheduling, and inventory tracking.
• Experience in a large, multi-department organization, public attraction, hospitality environment, educational institution, or similar operational setting.

Responsibilities

• Perform daily administrative and clerical duties for the Safety and Security Department and maintain regular attendance and professional conduct.
• Prepare, organize, proofread, and maintain departmental correspondence, reports, forms, spreadsheets, and other documentation.
• Assist with scheduling meetings, coordinating calendars, preparing agendas, recording notes, and distributing follow-up items.
• Maintain organized electronic and physical filing systems and handle confidential records responsibly.
• Answer departmental inquiries, communicate professionally, and direct requests to appropriate personnel.
• Assist with preparing and documenting safety meetings and employee safety initiatives, including meeting materials, attendance sheets, presentations, and action-item tracking.
• Support safety audits and inspections by organizing records, preparing checklists, documenting findings, tracking corrective actions, and monitoring compliance items and deadlines.
• Coordinate safety-related communications, reminders, and follow-up activities, and help maintain departmental procedures and documentation.
• Maintain employee training records, certifications, attendance logs, completion documentation, training manuals, procedures, policies, and reference materials.
• Assist with scheduling training and refresher courses; monitor training records for expirations, outstanding requirements, and documentation gaps.
• Distribute updated policies and training materials, document employee acknowledgments when required, and prepare training reports and compliance summaries.
• Monitor office supply levels and coordinate ordering, receiving, organization, and distribution; maintain inventory records and communicate purchasing needs.
• Help maintain organized office and storage spaces and departmental equipment and resource records.
• Provide administrative and logistical support for special events, safety initiatives, training activities, and departmental projects.
• Provide temporary coverage or assistance for designated roles throughout the property when operational needs require it and the employee is appropriately trained and authorized.
• Support other departments during special events, staffing shortages, or changing operational demands, and perform other duties as assigned.

Benefits

• Medical, dental, and vision plans.
• Employee Assistance Program for confidential mental, emotional, and financial support.
• 401(k) retirement plan with company matching.
• Paid time off and sick leave.
• Discounts on park experiences, retail, and food services, plus complimentary membership benefits.
• Collaborative and inclusive workplace culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED