Administrative Coordinator II - Public Safety

University of Massachusetts Medical School • Worcester, MA

3d

About The Position

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with coordinating departmental administrative functions. The position supports office planning and organization, budgeting and accounting, procurement, travel, executive and administrative functions, software training, clerical staff oversight, records confidentiality, workflow management, emergency response, and communication with constituent groups and organizational leaders.

Requirements

• Bachelor of Science degree in a related field, or equivalent experience.
• 1–3 years of experience in executive/administrative coordination or related experience.
• Excellent word-processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication skills.
• Ability to organize and manage a complex office environment with minimal supervision.
• Demonstrated initiative and independent judgment in organizing and completing projects.

Nice To Haves

• Previous experience in a law enforcement or public safety administrative role.
• Experience with payroll processing or timekeeping, specifically PeopleSoft.

Responsibilities

• Participate in planning and organizing office functions, including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with fiscal projects.
• Monitor fund disbursements for appropriate expenditures and compliance with the budget.
• Coordinate travel.
• Perform complex executive and administrative functions requiring a high degree of independent action.
• Design and produce graphics using a variety of software applications.
• Train staff in basic and enhanced use of software applications.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality and safeguard sensitive departmental records, including employee job descriptions and performance appraisals.
• Set priorities and procedures, assign and coordinate support staff activities, and manage departmental workflow.
• Respond to emergencies, independently prioritize activities when department heads are absent, and coordinate other resources as needed.
• Act as a liaison and respond to requests from constituent groups, senior leadership, and employees.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level