Administrative Coordinator II - Public Safety

University of Massachusetts Medical School•Worcester, MA

5d•$48,000 - $64,000

About The Position

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with coordinating departmental administrative functions. The role supports office operations, budgeting and accounting, procurement, travel, staff oversight, communications, and the management of sensitive department records. It also requires independent judgment, prioritization, and coordination of resources, including in response to emergencies.

Requirements

Bachelor of Science degree in a related field, or equivalent experience.
1–3 years of experience in executive/administrative coordination or related experience.
Excellent word processing and spreadsheet skills.
Strong grammar, spelling, and oral and written communication skills.
Demonstrated ability to organize and manage a complex office environment with minimal supervision.
Demonstrated initiative and independent judgment in organizing and completing projects.

Nice To Haves

Previous experience working in a law enforcement or public safety administrative role.
Experience with payroll processing or timekeeping, specifically PeopleSoft.

Responsibilities

Participate in planning and organizing office functions, including budgeting, policies, procedures, and procurement.
Compile budget information, support department accounting, and assist with fiscal projects.
Monitor the disbursement of funds for appropriate expenditures and compliance with the budget.
Coordinate travel.
Perform complex executive and administrative functions requiring a high degree of independent action.
Design and produce graphics using a variety of software applications.
Train staff in basic and enhanced use of software applications.
Oversee, train, and monitor clerical staff.
Maintain confidentiality and safeguard department records, including employee job descriptions, performance appraisals, and other sensitive information.
Set priorities and procedures, assign and coordinate support staff activities, and manage departmental workflow.
Respond to emergencies, independently prioritize activities in the absence of department heads, and coordinate other resources when necessary.
Act as a liaison and respond to requests from constituent groups, senior leadership, and employees within the organization.
Perform other duties as required.