Safety Administrative Assistant
About The Position
Shambaugh & Son L.P. is seeking a Safety Administrator. In this position you will be responsible for providing certain safety and driver’s education training to all employees. Also, supporting various safety initiatives. This role provides full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects. The Safety Administrator will prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning. They will also coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep. Additionally, this role will assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions, maintain and update safety databases and records, distribute safety communications, and support the development and communication of customer- and project-specific safety rules. Logistics for safety staff, including travel arrangements, events, and technology support, will also be coordinated. The Safety Administrator will organize, maintain, and digitize safety, training, customer, and project files across divisions, update online resources, and assist with internal website content maintenance. Other administrative and safety-related duties will be assigned.
Requirements
- 2 years’ minimum experience with Data Entry
- Candidate to type 60+ wpm with excellent computer skills
- Candidate must possess analytical aptitude, effective oral and written communication skills
- Candidate must be accurate; attention to detail and excellent organizational skills a must
- Proficient in Microsoft Office
- Organized and a self-starter
- Regular and reliable attendance, including the ability to work extended hours and weekends as required
Responsibilities
- Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
- Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
- Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
- Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
- Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
- Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
- Support development and communication of customer- and project-specific safety rules.
- Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
- Organize, maintain, and digitize safety, training, customer, and project files across divisions.
- Update online resources and assist with internal website content maintenance.
- Perform other administrative and safety-related duties as assigned.
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
